Upcoming Leave Activities – College Action Required

To: Management Council Members, CHROs, and Agency TLAM Contacts
From: Shared Services Center
Area: Time and Labor and Absence Management
Reason: Upcoming Leave Activities – College Action Required
Date: December 23, 2020
Re: TLAM Reminder for New Year Leave Processing

As we near the end of 2020, we’d like to review the New Year Leave activities that will occur here at the SSC and also the responsibilities at the college level.

The SSC will condense the 12/25/2020 – 1/9/2021 calendar processing cycle in order to start the New Year Leave Calendar process on 1/13/2020. The Excess Leave Carryover Report will be published to each college folder on 1/13/2021 after Day 4 processing concludes. We will begin processing New Year Leave calendars on 1/20 and finish on 1/21, as shown in the calendar below. Employees can expect to see their new year VSDP balances on 1/22/2020, which are effective for use starting on 1/10/2020. For more detailed information of when these processes will occur, please review the current TLAM Activities Calendar, specifically the tab labeled “Calendar Detail View.”

Three activities are to be managed by HR at each agency in the timeframe listed below, 1/14-1/19. Instructions are attached for performing these activities:

  • Manual Entry of Approved Excess Carryover for Classified Staff
  • Actions required for New Hires/Transfers between 12/25/19 & 1/10/20 who receive Leave Benefits
  • Reload Short Term Disability Leave and Parental Leave
1/11/2021 (Mon) 1/12/2021 (Tue) 1/13/2021 (Wed) 1/14/2021 (Thu) 1/15/2021 (Fri)
CP Day 1 – Notification: Missing Critical AM/TL Data
Day 2 – Notification: Unapproved Leave
Day 3 – Unpaid Hours Issue Resolution Day 4 – Finalize Calendar Processing
9-mth
CP
9-Mth
Pay Period End Date (15th & 31st)
Day 1 – No Activity
Day 2 – Notification: Unpaid Hours
TLAM II Run Excess Leave Carryover Report Key Excess Leave Key Excess Leave
1/18/2021 (Mon) 1/19/2021 (Tue) 1/20/2021 (Wed) 1/21/2021 (Thu) 1/22/2021 (Fri)
CP
9-mth
CP
Day 3 – Unpaid Hours Issue Resolution Day 4 – Finalize Calendar Processing
TLAM II Key Excess Leave Key Excess Leave EX1 Calendar Processing EC1 Calendar Processing

Please contact SSCHRO_HRMS if you have any questions or concerns.

Have a safe and happy holiday break!

TLAM Activities Calendar

HR Staff Responsibilites for New Year Leave Processing 2021