To: Management Council Members, VP’s of Finance, and Business Managers
From: Shared Services Center
Area: Accounts Payable
Reason: American Express Payment process change
Date: September 30, 2019
RE: Utility Matrix info needed
The SSC has received confirmation from DPS that a PO is not necessary for payments made to American Express. Thus, the SSC Accounts Payable team has implemented an internal process change to allow American Express payments to be made the same way as utilities (Electric, Natural Gas, Water, and Sewer). These payments will no longer require a PO or receiving through eVA. Accounts will now be added to the utility matrix provided for the aforementioned utilities. The SSC will need the account/merchant number and the applicable coding (fund, department, campus, and account) from each college. Below, please find an example of the utility matrix we have on file for each college which shows the required information.
| Entity Code | Vendor Name (as shown on order) | Utility Acct # | Meter # | Campus Location | Fund | Department | Campus | Account | AIS Vendor # | EFT Y/N? |
Appears to be processed at college | Billing amount that requires college contact before processing Bill amount > ? |
If you have questions related to this change or the requirements, please reach out to the SSC Help Center at 877-340-5577 or help.
