Fiscal Year 2020 Requisitions

To: Management Council Members, VP’s of Finance, Business Managers and eVA end users

From: Shared Services Center

Area: Procurement

Reason: FY 20 Requisitions

Date: May 21, 2019

Re: Holding queue for FY 20 orders

The Shared Service Center Procurement team has worked with DPS to implement a holding queue for the new fiscal year orders that will allow us to begin receiving and processing through procurement fiscal year 2020 orders. These orders will complete through procurement and then they will be held in a queue to await the opening of the new financial year to be integrated into AIS and then subsequently the issuance of a purchase order. The gate will be released for these orders the week of July 8, 2019. The queue for these orders is called Year-End Approver and is directly after the Compliance Role approver in your approval flow.

Although you may begin entering FY2020 requisitions, these orders will be processed after FY2019 orders are completed through procurement. The eVA integration into AIS will be disabled at 5:00PM on June 17, 2019. After this date and time FY2019 orders cannot be processed. In years past, we did not accept requisitions to be entered past this date until the new financial year was open and integration was enabled after the July 4th holiday. Beginning this year, we will accept FY2020 orders and will complete them through procurement to be released through the gate the week of July 8, 2019.

As a reminder, our deadlines to accept FY2019 orders to process through procurement has passed. We are now working through your requisitions with an emphasis on completing orders received prior to May 10, 2019. All requisitions currently being received are at risk of not completing through procurement in FY2019. If you have questions regarding any orders, please contact Shared Services Help Center 877-340-5577 or Help.