FY 19 Year-end and FY 20 Clarification

To: Management Council Members, VP’s of Finance, Business Managers, and all eVA end users

From: Shared Services Center

Area: Procurement

Reason: FY 19 Year-end and FY 20 Clarification

Date: June 21, 2019

We would like to provide one additional item of clarification to the below, as it was brought to our attention that the eVA login screen has an alert that may be confusing. Please note that eVA is a Commonwealth system with multiple users, not just the VCCS. Our guidelines below are specific to the VCCS. To avoid confusion, FY19 orders should no longer be entered as eVA integration is turned off and we can no longer generate FY19 Purchase Orders. However, FY20 orders can continue under the specifications that were sent by the SSC on 6/11/19 which we have included below for your reference.

If you have additional questions, please contact the SSC Help Center 877-340-5577 or help.

From: SSC Communications <ssc_communications>
Sent: Tuesday, June 11, 2019 3:44 PM
Subject: FY 19 Year-end and FY 20 New year Reminders

To: Management Council Members, VP’s of Finance, Business Managers, and all eVA end users

From: Shared Services Center

Area: Procurement

Reason: FY 19 Year-end and FY 20 New year Reminders

Date: June 11, 2019

Please see the below reminders and changes regarding the close of FY19 and the opening of FY20.

1. The date to submit new FY19 requisitions has passed. New orders are now at high risk of not completing in FY19. Orders that are currently pending SSC approval may not complete to a PO for various reasons as noted on a daily file that is being sent to the VP of Finance distribution list. Please ensure that you carefully review your pending orders to determine, if you may be able to assist us in getting them completed or if they can become FY20 orders.

2. eVA Integration will end for FY19 on June 17, 2019 at 5:00PM. After this time purchase orders will NOT be issued again until after integration is restored. The planned date to restore eVA integration is July 2nd.

3. SSC is now taking FY20 requisitions and will complete them to a year-end approval stage, which holds final SSC approval to become a purchase orders after integration is restored.

To avoid delays in the new fiscal year, please submit your FY20 orders now and when doing so remember to select fiscal year 2020 in the requisition.

If you have any questions regarding orders, please reach out to the SSC Help Center, 877-340-5577 or Help.

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