Proposed Payroll Wave Schedule

To: Management Council Members, VP’s of Finance, and CHRO’s

From: Shared Services Center

Area: Payroll

Reason: Proposed Payroll Wave Schedule

Date: August 5, 2019

As of today, the following agencies are currently processed by the Shared Services Center Payroll Department:

Blue Ridge Piedmont Virginia
Dabney Lancaster Reynolds
Eastern Shore Shared Services Center
Germanna Southside Virginia
John Tyler Southwest Virginia
Mountain Empire System Office
Patrick Henry Thomas Nelson
Paul D. Camp

In June 2019, the Shared Services Center Payroll team along with several college representatives participated in a Kaizen event which identified multiple opportunities for standardization and process improvement. In order to properly focus on some of these opportunities and allow SSC Payroll time to recruit and train new staff members, it has been decided to pause the rollout schedule and re-start in October.

SSC Payroll reviewed the proposed wave schedule with those colleges impacted and all were supportive of this revision.

During the months of August and September, the Payroll Process Sub Council will focus on the implementation of standardizations and process improvements.

The rollout schedule below provides the adjusted dates when each agency can begin utilizing this service. Please distribute this information to the agency’s appropriate managers and employees.

Any questions or concerns can be directed to Payroll Manager, Wendy Buesing at Wbuesing.

Standardization Wave 4 Wave 5 Wave 6 Wave 7
8/25/2019 10/25/2019 2/25/2020 4/25/2020 7/25/2020
New River Rappahannock NOVA Tidewater
Central Virginia Highlands
Virginia Western Wytheville
Danville Lord Fairfax

Please note, the schedule is subject to change as availability, projects and resources fluctuate.