SSC Naming Convention Requirements effective 3/1/19

To: Management Council Members, VP’s of Finance, Business Managers, and all eVA End Users

From: Shared Services Center

Area: Procurement

Reason: Procurement Procedure Change

Date: February 19, 2019

Re: SSC Naming Convention Requirements effective 3/1/19

In an effort to support continuous improvement, the Procure to Pay Process Council approved in their February 5th session a simplified eVA FORM and Requisition Title Naming Convention. This new naming convention reduces the requirements to (2) pieces of information, (1) as-needed piece and then free form optional space to be tailored to suit your college’s specific needs. Shared Services is requesting the following adoption schedule: Change Notification – February 19, 2019 Change Effectivity – March 1, 2019 Personalized Training Offered – Beginning Week of March 18, 2019 The new naming convention instruction is as follows: Required Information 1- Agency Number – enter with preceding ‘A’ and your college agency number 2- College/Agency Acronym – use the eVA Acronym as listed below As-Needed Information 1- Expedited Order – enter ‘HOT’ directly after your college Acronym Optional Free-Form 1- Enter your requisition titling as needed to suit your specific college’s needs Examples: 1- A270SSC – Optional Free Form Information Here 2- A270SSC – HOT – Optional Free Form Information Here List of Agency/College Acronyms:

Agency/College Agency Number eVA Acronym
Blue Ridge Community College A291 BRCC
Central Virginia Community College A292 CVCC
Dabney S. Lancaster Community College A287 DSLCC
Danville Community College A279 DCC
Eastern Shore Community College A284 ESCC
Germanna Community College A297 GCC
J. Sergeant Reynolds Community College A283 JSRCC
John Tyler Community College A290 JTCC
Lord Fairfax Community College A298 LFCC
Mountain Empire Community College A299 MECC
New River Community College A275 NRCC
Northern Virginia Community College A280 NVCC
Patrick Henry Community College A285 PHCC
Paul D. Camp Community College A277 PDCCC
Piedmont Virginia Community College A282 PVCC
Rappahannock Community College A278 RCC
Shared Services Center A270 SC
Southside Community College A276 SSVCC
Southwest Community College A294 SWVCC
System Office A261 VCCS
Thomas Nelson Community College A293 TNCC
Tidewater Community College A295 TCC
Virginia Highlands Community College A296 VHCC
Virginia Western Community College A286 VWCC
Wytheville Community College A288 WCC