College entered voucher/supplier approvals

To: Management Council Members, VPs of Finance, and Business Managers

From: Shared Services Center

Area: Accounts Payable

Reason: College entered voucher/supplier approvals

Date: June 30, 2020

Beginning with the AIS 9.2 Upgrade, all vouchers and suppliers whether Accounts Payable or college entered come to the Shared Services Center for approval.

To avoid a delay in processing, the process for college entered state funded voucher approvals will be:

1) Submit the invoice to invoice, or a non-PO voucher request through Perceptive Content (if eligible), and the SSC AP staff will process it. (Preferred) or,

2) If the college chooses to enter the voucher, send an email to Vickie Abbott (vabbott) and Melissa Thomas (mthomas).

The email should include the Business Unit, Voucher ID number, Payee, and Amount of Invoice. The invoice or corresponding backup should be attached. Once we have that we will approve the voucher and route the documentation to the complete queue of Perceptive Content for audit purposes.

The process for college entered supplier approvals will be:

1) Send an email to Vickie Abbott (vabbott) and Melissa Thomas (mthomas) and, to avoid a delay in approval, indicate if the vendor was added for local funds only.

Please share this with anyone at your college that will be entering state funded vouchers in AIS or adding supplier records.

Let us know if you have questions or concerns, please call the SSC Help Center 877-340-5577 or email Help.