Emergency Purchases and Deliveries

To: Management Council Members and all eVA end users

From: Shared Services Center

Area: Procurement

Reason: Emergency Purchases and Deliveries

Date: March 19, 2020

As we all work through this unprecedented pandemic, the SSC would like to provide guidance regarding Emergency Purchases. You may need to buy many various goods and services related to protecting our students, their families or our employees from COVID-19. For example, you may need to buy equipment to support our teams working from home or you may need to have extra cleaning services.

We would like to help you navigate through the emergency procurement process so that you can get what you need as quickly and compliantly as possible.

Ø There are significant shortages for certain goods, if you have a non-IT procurement under $10,000 (or $5,000 for IT) that is not available from standard channels (mandatory source, state contract, or micro vendor), please

o Enter COVID-19 in your title

o Enter a note in the comment section of the requisition stating that this is not available from usual source and submit your order

§ If you need this right away, you can proceed with the procurement and enter a confirming order

Ø If you need a good or service over $10,000 that is related to COVID-19, please proceed with the procurement and at your earliest opportunity enter a requisition. Please

o Enter COVID-19 in your title

o Attach the completed Emergency Procurement form

§ If your vendor will not work without a PO, call SSC and we’ll help expedite your requisition

Since many of our agencies have gone to mostly remote operations, please be mindful of deliveries that may be scheduled to occur. Where possible, in advance of those deliveries, please reach out and communicate with the vendor regarding any changes that may be necessary.

The SSC Help Center remains available to support you, please don’t hesitate to reach out to us 877-340-5577 or Help. Stay well!