Employee Consumable/Home Office Procurements

 

To: Management Council Members, VPs of Finance, Business Managers, and all eVA end users

From: Shared Services Center

Area: Procurement

Reason: Employee Consumable/Home Office Procurements

Date: April 20, 2020

Now that the VCCS (all Colleges, the SO and the SSC) have adapted to the Stay at Home order and settled into our collective home offices, employees may find themselves running low on home office supplies or other items needed to effectively work from home. SSC Procurement and AP offer the following guidelines to help you get what you need when you need it.

Please follow these steps and options:

Step 1: Obtain approval from your supervisor and your agency for your agency to pay for the expense before moving on to Step 2.

Step 2 and 3: There are three options for completing your purchase. Follow Step 2 and 3 for the appropriate option:

Step 2 Step 3 NOTE:
Option a: Process through a standard requisition without any personally identifiable information and delivery to the agency Arrange for pick-up at your agency This is the preferred method, however we recognize that not everyone can pick-up from the office
Option b: Use a college held p-card and follow standard processes to enter a confirming order Enter a confirming order Standard pCard rules and restrictions apply.
Option c: Work with your Business Manager to complete a voucher request through Perceptive Content (aka ImageNow) Attach the following to your voucher request:

· the supervisor approval you obtained in Step 1,

· the receipt and

· the business reason for the expense

If you have any questions, please contact the SSC Help Center, 877-340-5577 or Help.