Accounts Payable

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HELP@SSC.VCCS.EDU
877-340-5577

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8:00AM – 5:30PM

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Accounts Payable operations provides the VCCS with a unified and standardized accounts payable process, leveraging the VCCS’ size to achieve economies of scale, administrative efficiencies, and regulatory compliance.

New Vendors

 

Vendor Setup

The self-registration process is an imperative step in continuing to be a vendor for the VCCS. We appreciate your time and attention in this matter.
Steps for registration:

1. Go to https://eva.virginia.gov/
2. Click on “Register”
3. Next page, click on “Register” again
4. Follow the steps to self-register.
5. If you have any questions you may call the eVA help desk at 1.866.289.7367

 

Submit Invoice

When submitting an invoice to SSC for payment, please email the invoice to invoice@ssc.vccs.edu for prompt service.

Or mail your invoice to the following address:

Shared Services Center of VCCS

147 Daleville Centre Drive

Daleville, VA 24083

 

To ensure prompt payments, suppliers should submit invoices directly to the SSC rather than sending them to the college business office.

 

Payment for Services

Payment terms listed on the Purchase Order are typically NET 30 days from SSC's receipt of your goods or services OR receipt of your invoice in the Accounts Payable Department, whichever is later unless you have a contract in place with different payment terms. When you accept the colleges Purchase Order, you are accepting these payment terms and conditions. If different terms are required, please negotiate them with the Purchasing Department prior to the Purchase Order being issued.

 

The Vendor or college is responsible to have the invoices emailed to invoice@ssc.vccs.edu . The Accounting Department will not reach out to the vendor to obtain outstanding invoices.

 

 

Submit an Invoice

To submit an invoice to SSC for payment, please email the invoice to invoice@ssc.vccs.edu for the fastest service. Or, please mail your invoice to the following address:

Shared Services Center

147 Daleville Centre Drive

Daleville, VA 24083

 

To help ensure payment of your invoice in a timely manner, please make sure the invoice includes:

  • Invoice #
  • Invoice Date
  • Name of College the goods or services were supplied to
  • Valid Purchase Order
  • Payment Remit address
  • Description of the goods or services (Itemized is preferred)
  • Cost of the goods or services provided (itemized is preferred)
  • Current total amount due (previous or balance forward balances will NOT be paid, you will need to submit the original invoice with description of the goods or services)

 

The following will not be accepted as a valid invoice for payment:

  • Statements
  • Order Confirmations
  • Packing Slips
  • Proforma Invoices
  • Quotes
  • Estimates
  • Order Acknowledgements
  • Service Orders
  • Delivery Tickets

 

Suppliers:  To find out the status of a payment, email help@ssc.vccs.edu or call us at: 877.340.5577

 

UPDATE – Important information regarding ImageNow feature

To: Management Council and College ImageNow Administrators From: Shared Services Center Area: Accounts Payable Reason: New ImageNow Feature Date: July 18, 2018 Re: UPDATE –Important...

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Quick Links:

CAPP Manual

Accounts Payable FAQs

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