Summary Status Scale
| 0 – Newly Assigned
1 – Obtain Detailed Requirements 2 – Draft Solicitation 3 – Post Solicitation |
4 – Evaluate Bids/Offers
5 – Negotiate (RFP Only) 6 – Execute Contract 7 – Transition to Contract Admin |
| Title | Brief Description | College | Status |
|---|---|---|---|
| Phillips Corporation: Haas ST-15Y and Control Simulator | Research and conduct solicitation for sealed IFB | NRCC | 7 |
| Asphalt, Paving & Concrete Repairs Annual Contract | Conduct solicitation for Paving and Repairs | JSRCC | 2 |
| Remove and Replace Damaged Insulation on Chilled Water Service | Remove and replace insulation and repair vapor barrier issues associated with piping condensing in the set shop. Includes work off hours so as not to impact students, faculty, and staff. | JTCC | 2 |
| Mowing | Mowing services at Southwest Virginia Community College | SWCC | 6 |
| Mowing and Lawn care | Research options for Mowing and Lawn care | DCC | 0 |
| School Dudes | Education Operations Management Software. New VCCS-wide solicitation to consolidate these requirements into one VCCS contract. | CVCC & NVCC | 2 |
| Online Orientation | Student online orientation software | VWCC | 3 |
| Graduation Space | Complete processes for multi-year contract | DCC | 0 |
| JTCC FFE Procurements | Multiple solicitations and PR's for FFE for the Nicholas Center and Bird Hall Renovation | JTCC | 4 |
| Furniture | Furniture for Library | NRCC | 6 |
| Facilities Dept. Training Software | Conduct solicitation for Training Software for the Facilities Department | NVCC | 1 |
| Asphalt & Pavement Services | Research and conduct solicitation | RCC | 0 |
| Power line Worker Truck | Research and conduct solicitation for Power line Worker Truck | SVCC | 3 |
| Beverage Services | Conduct a solicitation for Beverage Services | TCC | 0 |
| Welding Supplies | Conduct solicitation for welding class supplies available to meet needs of all colleges with welding programs. | VCCS | 0 |
| Food Service Vendor | Conduct Solicitation for food services for All colleges with immediate needs at CVCC & VWCC | VCCS, CVCC, VWCC | 3 |
| Liebert Uninterruptible Power Supply (UPS) | Conduct Solicitation for Liebert Uninterruptible Power Supply Maintenance, Inspection, and Testing | VCCS, PHCC | 3 |
| VWCC FFE Procurements | Multiple solicitations and PR's for FFE for the new STEM Building | VWCC | 5 |
| Soda - Bags/Cans/Bottles | Research and conduct solicitation for soda products as well as bottles/cans for cafe | JSRCC | 0 |
| Varian Medical System Preventative Maintenance | Work with VWCC to assess need, research options, possible solicitation | VWCC | 0 |
| IT Security Penetration Test Scans | Security Governance Risk and Compliance Consultant. Two penetration test scans and two rescans for up to 40 external IP addresses (black box) | TNCC | 1 |
| Conference Services | Research and conduct solicitation for conference | SO | 2 |
| Direct Mailing Services | Conduct solicitation for direct mailing services. | TCC, TNCC | 0 |
| Artwork Moving Services | Artwork needed regularly | JRSCC | 0 |
| OSHA Training | Conduct solicitation for ongoing OSHA training. | JSRCC | 0 |
| Commencement Rentals | Rental services for college commencement events | LFCC, DCC | 6 |
| Executive Search Services | Executive search (recruitment) services. Start RFP in November. | NVCC | 0 |
| On Campus Food Services | RFP to replace existing contract with EuroCafe for on-campus cafe/restaurant services for all NVCC campuses. NVCC hopes to have draft SOW ready for RFP development in November. | NVCC | 1 |
| Pest Control | Pest control services | LFCC | 7 |
| Student Celebration Events: Entertainment, Food Carts, Equipment Rental | Provide all goods and services to conduct student celebration events | NVCC | 6 |
| Youth Summer Instructional Camps | RFP issued to eVA VBO on 11/8/18 - proposals due on 12/7/18. Evaluators were sent ethics, guidelines, disclosure/conf memo, and matrix on 11/13/18. | VCCS | 6 |
| Technical Services software maintenance and support | If PC Training services are still required after 5/18/2019, solicit as last renewal was 4 of 4. | JTCC and JSRCC Workforce Alliance | 1 |
| Parking Management Services including Mobile Parking Application | Solicitation of parking management services (Citation, Permit, Appeals, License Plate Recognition, Vehicles Management, Events Management, etc.) Mobile Customer Pay | NVCC | 5 |
| Carhasoft Threat Detection Software Renewal | Secureworks and CTU Countermeasures Renewal | SO | 1 |
| WebFOCUS Software | Software subscription evaluation of renewal or solicitation. Vendor is Information Builders | SO | 4 |
| Onboarding | Onboarding RFP to replace Silkroad contract which expires 3/10/2020 | VCCS | 4 |
| Workforce Development and Continuing Education Online Training | Workforce Development and Continuing Education Online Training | VCCS | 1 |
| Canvas Services | Add additional services (training, customization services, technical support) to the existing Canvas contract | VCCS | 6 |
| Labor Market Information | Solicitation for Labor Market Data Program Planning Tools | VCCS | 4 |
| Background Checks | Research and conduct solicitation | VCCS | 2 |
| OCLC Sole Source | QuestionPoint, EZProxy, WorldShare Metadata Cataloging and WorldShare Interlibrary loan services | VCCS | 1 |
| Emergency Notification Software | Conduct market research, investigate existing coop contracts, or determine if solicitation is required. | VCCS | 2 |
| Telecommunications Project | Determine need to solicit telecommunications purchases/renewals/blanket POs | VCCS | 1 |
| Video Software | Potential solicitation for video software used for remote teaching. Several different solutions used by colleges including Zoom Video, Webex, Blackboard | VWCC | 1 |
| CRM Solution | Conduct research for options, may solicit for Customer Relationship Management solution system wide | TCC, JTCC, JSRCC, NVCC | 0 |
| MSF Rider Course Agreement | Motorcycle Safety Rider Course Curriculum for all participating VCCS colleges. | VCCS | 6 |
| Blackboard PPEA | Blackboard PPEA | VCCS | 3 |
| Bookstore | Bookstore - negotiated renewal of Follett contract | VCCS | 5 |
| Pressure Washing of Parking Deck | Pressure washing parking garage | JSRCC | 4 |
| First Responder Network Authority | Conduct market research to determine next steps. Provide wireless digital voice and data services for first responder network. | LFCC | 1 |
| Computer Science Training for Public School Teachers | Computer Science Training for Public School Teachers | NVCC | 2 |
| Dual Enrollment Software | Research needs and options; potential solicitation for dualenroll.com, including annual maintenance. | NVCC | 1 |
| Tuition Management Services | Tuition Payment Plan Services | NVCC, VCCS, TCC | 1 |
| Web based placement | Web based placement | SO | 1 |
| Tuition Management System | Conduct research and solicitation for Tuition Management System - Student Refund Disbursement | TCC | 0 |
| Student Conduct Software (Maxient) | Student Conduct Software services. New VCCS-wide solicitation to replace UMW Cooperative Contract. | TNCC, LFCC, TCC, JTCC, BRCC, JSRCC, NVCC | 4 |
| Online Tutoring - Smarthinking | Online Tutoring - Smarthinking | VCCS | 5 |
| Virginia Workforce Connection | Virginia Workforce Connection | VCCS | 5 |
| Project Management Tool - FMS | Project Management Tool - FMS | VCCS | 5 |
| Janitorial Services | Research and conduct RFP for janitorial services system-wide | VCCS | 0 |
| CDL Trucking Driving | CDL Trucking Driving | VCCS | 1 |
| Title IX Online Training | Title IX Online Training | VCCS | 1 |
| Video Conferencing | Video Conferencing | VCCS | 1 |
| Oracle - HRMS | Oracle - HRMS | VCCS | 1 |
| Oracle - SIS | Oracle - SIS | VCCS | 1 |
| Aluminum Cargo Trailer | Aluminum Cargo Trailer | BRCC | 3 |
| Refuse Removal | Conduct solicitation for Refuse Removal | DCC | 7 |
| Electrical Services | Research and conduct solicitation | DSLCC | 2 |
| Security - Fire Protection System Services | Fire protection systems inspections, testing and routine maintenance, fire extinguisher testing, training and refill, central station monitoring, testing and routine maintenance for fire and/burglar alarm communicator system services and master clock system testing and maintenance service for ALL colleges w/ immediate needs for JTCC, JSRCC, PDCCC, TNCC, TCC. | JTCC, JSRCC, PDCCC, TNCC, TCC | 6 |
| Geese Abatement | Conduct IFB for Geese Abatement Services | NVCC | 7 |
| Hazardous Materials Abatement Services | Hazardous Materials Abatement Services for NVCC for the removal and disposal of asbestos containing materials, lead paint, and mold at NVCC facilities. | NVCC | 2 |
| Water Treatment for Mechanical Equipment | Providing services, equipment and chemicals for water treatment of mechanical systems for NVCC. | NVCC | 1 |
| Refuse Removal | Conduct solicitation for Refuse Removal | PHCC | 4 |
| Trash Pickup | Trash pick-up for SVCC, 3 times a week for SVCC | SVCC | 2 |
| Waste and recycle | Refuse and Recycle Removal for ALL colleges will collect and dispose of trash, refuse and recycling materials with immediate needs for SWCC. | SWCC | 4 |
| Gym Memberships/Operation | Gym/ Membership/ Operations for SWCC. Need an entity to manage, operate, schedule, and supervise the Colleges existing Weight and Fitness Center, Exercise room, Gymnasium, Athletic Field, Tennis & Racquetball Courts and any other facilities that they have. | SWCC | 2 |
| Facilities Maintenance | Facilities Maintenance to provide services such as administration, housekeeping, HVAC system Maintenance, Electrical & Mechanical system mgmt., automatic temperature control building energy maintenance, emergency fire detection-suppression equipment, and grounds service for SWCC. | SWCC | 4 |
| Site Repair and Improvement | Conduct solicitation for site repair and improvement construction. | TCC | 2 |
| Service for Building Automation System (BAS) | Conduct solicitation for Maintenance and Repair Services of direct digital control (DDC) system | TCC | 1 |
| Golf Cart Maintenance | Golf cart maintenance and repair services for TNCC for 32 golf carts | TNCC | 4 |
| Irrigation Services | Irrigation services for TNCC. The services include conducting equipment safety inspections throughout certain times of the year on TNCC's irrigation system. | TNCC | 2 |
| Media Planning & Marketing Services | Preliminary Consensus Meeting scheduled for 11/14/18. | VCCS | 6 |
| DBVI Vending and Cafeteria | Vending & Cafeteria Services for VHCC | VHCC | 5 |
| HVAC Repair and Preventative Maintenance | CHILLER and HVAC repair and PM for ALL Colleges with immediate needs for WCC, LFCC, NVCC, TCC. | WCC, LFCC, NVCC, TCC | 1 |
| 53' Box Vans | Solicit for three 53' box vans & trailers | SSCC, MECC | 0 |
| Snow and Ice Removal Services | Conduct VCCS-MULTI solicitation for snow removal to provide multiple term contracts | TNCC, WCC, VWCC, DSLCC, SSC, ESCC, CVCC + | 0 |