Summary Status Scale
| 0 – Newly Assigned
1 – Obtain Detailed Requirements 2 – Draft Solicitation 3 – Post Solicitation |
4 – Evaluate Bids/Offers
5 – Negotiate (RFP Only) 6 – Execute Contract 7 – Transition to Contract Admin |
| Title | Brief Description | College | Origin Date | Status |
|---|---|---|---|---|
| Vehicle Repair and Maintenance | Conduct solicitation to provide for vehicle repair and maintenance to state owned vehicles. | TNCC, JSRCC, JTCC | 10/5/2018 | 0 |
| Waste Removal Services | Conduct solicitation to provide waste and trash and recycling removal and abatement. | BRCC | 10/4/2018 | 0 |
| Mowing | Mowing services at Southwest Virginia Community College | SWCC | 7/20/2018 | 1 |
| Grant Evaluation | Grant Evaluators and Consultants to be solicited for VCCS System Wide use. | VCCS | 3 | |
| Grant Writer | Grant writing consultants to be solicited for VCCS System Wide Use. | VCCS | 6 | |
| School Dudes | Education Operations Management Software. New VCCS-wide solicitation to consolidate these requirements into one VCCS contract. | CVCC | 7/9/2018 | 2 |
| Drones | Purchase of drones | GCC | 9/11/2018 | 3 |
| Online Orientation | Student online orientation software for VWCC | VWCC | 9/11/2018 | 2 |
| 3M RFID Library System Maintenance Services | 3M RFID Library System Maintenance Services. Negotiate a sole source contract w/ Bibliotheca to cover the seven (7) VCCS colleges currently using annual maintenance services. | JSRCC, GCC, JTCC, LFCC, MECC, NVCC & PVCC | 4/6/2018 | 4 |
| Governance Software | Web Governance Software Suite. New VCCS-wide solicitation. | CVCC, JTCC, NVCC, PDCCC, PVCC, SVCC, VHCC, VWCC, WCC, ESCC, SWCC, SSC & VCCS SO | 6/22/2018 | 5 |
| Student Conduct Software (Maxient) | Student Conduct Software services. New VCCS-wide solicitation to replace UMW Cooperative Contract. | TNCC, LFCC, TCC, JTCC, BRCC, JSRCC & NVCC | 6/22/2018 | 3 |
| Tax Software | TaxAct Classroom Site License Agreement for Tax Year 2018 | VWCC | 9/14/2018 | 5 |
| Lumen | Textbook Zero services. Solicit for continuation of Textbook Zero services for TCC. | TCC | 6/22/2018 | 1 |
| Dual Enrollment Software | Conduct solicitation for dualenroll.com, including annual maintenance. | NVCC | 9/17/2018 | 1 |
| WeaveOnline | Conduct market research and review vendor agreement, may conduct solicitation. Poll other colleges as most should have similar needs. | JTCC | 7/25/2018 | 6 |
| Facilities Dept. Training Software | Conduct solicitation for Training Software for the Facilities Department | NVCC | 10/22/2018 | 1 |
| First Responder Network Authority | Conduct market research to determine next steps. Provide wireless digital voice and data services for first responder network. | LFCC | 11/1/2018 | 1 |
| Software to Manage Upward Bound TRiO programs | Conduct market research for potential solicitation for TRiO/Upward Bound program software | VCCS | 9/24/2018 | |
| Security Guard Services | Security guard services | CVCC & MECC | 2 | |
| Welding Supplies | Conduct solicitation for welding class supplies available to meet needs of all colleges with welding programs. | VCCS | 9/21/2018 | 0 |
| Scantron SS requeset | Research and complete sole source request for JSRCC order to Scantron on PR8141836, SF Case 42515 | JSRCC | 8/28/2018 | 2 |
| Conference - 2019 NVCC Service Awards | Conference site, registration, reception, lunch buffet, and all services for 2019 NVCC Service Awards to be held Friday, April 5, 2019. | NVCC | 10/26/2018 | 6 |
| New Horizons Conference | Conduct Solicitations for New Horizons Conferences for 2020, 2021, and 2022 | VCCS | 10/22/2018 | 0 |
| Heavy Equipment Simulators | Conduct solicitation for Heavy Equipment Simulators for student training and job readiness. Poll other colleges to determine any with similar needs. | SWCC | 9/24/2018 | 3 |
| Fruit and Produce | Conduct market research for potential solicitation and contract to provide produce primarily for culinary arts programs | VWCC | 2/14/2018 | 0 |
| Wireless Printer Services | On-demaind printing services for students | DSLCC, GCC, LFCC, TNCC, VWCC | 4 | |
| Artwork Moving Services | Artwork needed regularly at Reynolds | JRSCC | 9/10/2018 | 0 |
| College Shuttle Services | Shuttle service for college students | NVCC | 4 | |
| OSHA Training | Conduct solicitation for ongoing OSHA training. | JSRCC | 9/27/2018 | 0 |
| Student Celebration Events: Entertainment, Food Carts, Equipment Rental | Provide all goods and services to conduct student celebration events | NVCC ++ | 8/17/2018 | 0 |
| Commencement Rentals | Rental services for college commencement events | LFCC, DCC | 6/21/2018 | 1 |
| Maintenance for Mail/Postage Machine | Conduct solicitation. Provide preventative and on-demand maintenance for previously purchase mailing machines. | TNCC | 8/29/2018 | 0 |
| Sign Language | Classroom sign language services | GCC | 3 | |
| Uniforms | Uniforms for a variety of college service departments | LFCC | 4 | |
| Pest Control | Pest control services | LFCC | 4 | |
| Massage Services | Chair Massage Services for students during end of semesters. | NVCC | 1 | |
| Shredding | Document shredding services. | TNCC | 3 | |
| Media Monitoring and Analytics | Solicitation for Media Monitoring and Analytics services for all colleges | VCCS | 6/29/2018 | 4 |
| OCLC Sole Source | QuestionPoint, EZProxy, WorldShare Metadata Cataloging and WorldShare Interlibrary loan services | VCCS | 7/10/2018 | 1 |
| ITIL Foundations Training | Solicitation for ITIL Foundations Course Training instructors for Community College Workforce Alliance | VCCS | 6/18/2018 | 1 |
| Real Time Employment Data Aggregation | Solicitation for Real Time Employment Aggregation | JSRCC, LFCC, NVCC, GCC, SO | 5/1/2018 | 4 |
| Technical Services software maintenance and support | If PC Training services are still required after 5/18/2019, solicit as last renewal was 4 of 4. | JTCC, LFCC, NVCC, GCC, SO | 5/17/2018 | 1 |
| Student Texting services - 2 way communication | Solicitation for web based two way student texting. Notices for enrollment, payment, etc. | VCCS | 5/17/2018 | 5 |
| QS1 Data Systems Software Maintenance renewal | QS1 Data Systems Evaluation of software maintenance renewal or solicitation | PVCC | 5/22/2018 | 4 |
| Video Software | Potential solicitation for video software used for remote teaching. Several different solutions used by colleges including Zoom Video, Webex, Blackboard | VWCC | 5/31/2018 | 1 |
| WebFOCUS Software | Software subscription evaluation of renewal or solicitation. Vendor is Information Builders | SO | 6/1/2018 | 4 |
| Emergency Notification Software | Conduct market research, investigate existing coop contracts, or determine if solicitation is required. | VCCS | 6/4/2018 | 2 |
| Parking Management Services | Solicitation of parking mangement services (Citation, Permit, Appeals, License Plate Recognition, Vehicles Management, Events Management, etc.) | NVCC | 6/28/2018 | 3 |
| Telecommunications Project | Determine need to solicit telecommunications purchases/renewals/blanket POs | VCCS | 7/17/2018 | 1 |
| SSC HR Projects for Applicant Tracking and Onboarding | New SSC SOWs against existing contracts with PeopleAdmin and Silkroad | SSC | 7/18/2018 | 5 |
| Real Time Employment Data Aggregation | Career services management platform that provides online tools for students and staff. | VCCS | 9/7//2018 | 2 |
| Consulting | Consulting for Genedge project | 5 | ||
| MSF Rider Course Agreement | Motorcycle Safety Rider Course Curriculum for all participating VCCS colleges. MSF is getting conflicting information from TCC and TCC has contacted Michele Skaggs about their concerns. MC tried to follow up with Phyllis but not sure where this is now. | VCCS | 4/27/2018 | 6 |
| Catering Services | Negotiation responses under review. Reference questionnaire being completed and returned. | VCCS | 6/15/2018 | 6 |
| Media Planning & Marketing Services | Preliminary Consensus Meeting scheduled for 11/14/18. | VCCS | 6/27/2018 | 4 |
| Workforce Development and Continuing Education Online Training | Per Mindy Fast at VCCS, no need to conduct a new system-wide procurement/solicitation; most colleges are assuming the training with in-house instructors. Researching Augusoft WES agreement for sub/affiliate provisions and will follow up with those who are still using these expired contracts. | VCCS | 9/12/2018 | 1 |
| On Campus Food Services | RFP to replace existing contract with EuroCafe for on-campus cafe/restaurant services for all NVCC campuses. Corey at NVCC hopes to have draft SOW ready for RFP development in November. | NVCC | 6/21/2018 | 1 |
| Eyewear | Possible solicitation for eyewear frames and/or lenses for JSRCC's opticianry program; reviewing student involvement in purchasing. The college feels this is covered by exemption and the project is not currently a priority. | JSRCC | 5/16/2018 | 1 |
| Instructor Professional Development and Student Success Modular Curricula | Lance Billard does not believe this requires EPIC involvement but others need to provide input (Mike R., Jeff M., Sheri P., David T.) before this can be processed further. | VWCC | 9/13/2018 | 2 |
| Computer Science Training for Public School Teachers | Contract, addendum and non-compliance determination were all signed by MS on 10/29. College will be submitting req for interim period (thru 2/28/19). College end-users have provided RFP input; still waiting for them to identify external evaluators. Sent to Procurement review on 11/9/18. | NVCC | 10/3/2018 | 2 |
| Youth Summer Instructional Camps | RFP issued to eVA VBO on 11/8/18 - proposals due on 12/7/18. Need to send evaluator confidentiality, etc. to team members. | VCCS | 9/12/2018 | 3 |
| Executive Search Services | Executive search (recruitment) services for NVCC. Start RFP in November. | NVCC | 6/5/2018 | 1 |
| Financial Collection Services | Student debt collection services for NVCC. Contracts in place until 4/28/19. SSC may take over these services and waiting a couple of months to see if additional developments occur. | NVCC | 6/5/2018 | 1 |
| Debt Collection Services | Student debt collection services for VHCC. College has been permitted to use Creditors Collection Services for FY19. May resolicit afterward, but depends on SSC role on assuming these services. See also Financial Collection Services for NVCC, above. | VHCC | 6/5/2018 | 1 |
| Nursing Cirriculum Testing & Assessments | Nursing assessment programs. Noncompliant authorization issued by MS; new solicitation should not be started until Fall, 2019. | VCCS | 7/10/2018 | 1 |
| Coach Busses | Conduct research and solicititaion. Provide coach buses for group travel needs. | VCCS | 0 | |
| Blackboard PPEA | Blackboard PPEA | VCCS | 3 | |
| Bookstore | Bookstore - negotiated renewal of Follett contract | VCCS | 5 | |
| Pressure Washing of Parking Deck | Pressure washing parking garage | JSRCC | 8/28/2018 | 1 |
| On-Line Tutoring - Smartthinking | On-Line Tutoring - Smartthinking | VCCS | 1 | |
| Web based placement | Web based placement | SO | 3/27/2018 | 1 |
| Long Term Disability Insurance | Long Term Disability Insurance | VCCS | 1 | |
| Virginia Workforce Connection | Virginia Workforce Connection | VCCS | 4 | |
| Project Management Tool - FMS | Project Management Tool - FMS | VCCS | 1 | |
| Project Management Tool - PMO | Project Management Tool - PMO | VCCS | 1 | |
| Tuition Management System | Conduct solicitation for work beginning March 2019 for Tuition Management System | TCC | 9/7/2018 | 0 |
| Tuition Management Services | Tuition Management Services | NVCC, VCCS, TCC | 6/27/2018 | 0 |
| Software Maintenance | Software Maintenance | VCCS | 0 | |
| Career Coaching & Analytics | Career Coaching & Analytics | VCCS | 1 | |
| CDL Trucking Driving | CDL Trucking Driving | VCCS | 1 | |
| Title IX Online Training | Title IX Online Training | VCCS | 1 | |
| Video Conferencing | Video Conferencing | VCCS | 1 | |
| Oracle - HRMS | Oracle - HRMS | VCCS | 1 | |
| Oracle - SIS | Oracle - SIS | VCCS | 1 | |
| DBVI Vending and Cafeteria | Vending & Cafeteria Services for VHCC | VHCC | 6/21/2018 | 5 |
| Code Blue Maintenance | Maintenance and repairs of campus emergency call boxes for JSRCC | JSRCC | 2/5/2018 | 4 |
| Snow Removal | Snow and ice removal services for ALL Colleges with immediatae needs for DSLCC, GCC, TNCC, VWCC, NVCC | DSLCC, GCC, TNCC, VWCC, NVCC | 9/17/2018 | 6 |
| Food Service inc Vending | Provide and manage food service operations for DSLCC | DLSCC | 9/17/2018 | 6 |
| Irrigation Services | Irrigation services for TNCC. The services include conducting equipment safety inspections throughout certain times of the year on TNCC's irrigation system. | TNCC | 5/31/2018 | 2 |
| Janitorial Services | Janitorial Servcies for LFCC | LFCC | 6/19/2018 | 2 |
| Electrical Services | General Electrical serives (maintenance and repairs including inspections, adjustments, tests, and parts replacement). This is for ALL Collegs w/ immediate needs for DCC and TNCC. | DCC, TNCC | 4/2/2018 | 5 |
| Gym Memberships/Operation | Gym/ Membership/ Operations for SWCC. Need an entity to manage, operate, schedule, and supervise the Colleges existing Weight and Fitness Center, Exercsie room, Gymnasium, Athletic Field, Tennis & Racquetball Courts and any other facilities that they have. | SWVCC | 5/29/2018 | 2 |
| Security | Fire protection systems inspections, testing and routine maintenance, fire extingusiher testing, training and refill, central station monitoring, testing and routine maintenance for fire and/burglar alarm communicator system services and master clock system testing and maintenance service for ALL colleges w/ immediate needs for JTCC, JSRCC, PDCCC, TNCC. | JTCC, JSRCC, PDCCC, TNCC | 6/21/2018 | 4 |
| Facilities Maint | Facilities Maintenance to provide services such as admnistration, housekeeping, HVAC system Maintenance, Electrical & Mechanical system mgmt., automatic temperature control building energy maintenance, emergency fire deetection-supression equipment, and grounds service for SWCC. | SWCC | 6/25/2018 | 3 |
| Waste and recycle | Refuse and Recycle Removal for ALL colleges will collect and dispose of trash, refuse and recycling materials with immediate needs for SWCC. | SWCC | 3/19/2018 | 4 |
| HVAC Repair and Preventative Maintenance | CHILLER and HVAC repair and PM for ALL Colleges with immediate needs for WCC, LFCC, NVCC, TCC. | WCC, LFCC, NVCC, TCC | 6/21/2018 | 1 |
| Trash Pickup | Trash pick-up for SVCC, 3 times a week for SVCC | SVCC | 6/15/2018 | 2 |
| Hazardous Materials Abatement Services | Hazardous Materials Abatement Services for NVCC for the removal and disposal of asbestos containig materials, lead paint, and mold at NVCC facilities. | NVCC | 6/13/2018 | 2 |
| Vending for Food/Snack/Beverages | Food/Snack Vending and Beverage Vending Services for ESCC. Estimated a little over $100k for 5 years | ESCC | 6/21/2018 | 4 |
| Athletic Field Maintenance | Conduct solicitation for athletic field maintenance, for baseball fields in particular. Poll al colleges to determine which have athletic fields and have similar needs. | PDCCC | 9/25/2018 | 0 |
| Water Chestnut Manual Removal | Conduct solicitation, with award date not specified. Provide manual (not mechanical, no herbicides) removal of invasive water chestnuts in the Annandale Pond at NVCC. | NVCC | 8/14/2018 | 3 |
| Site Repair and Improvement | Conduct solicitation for site repair and improvement construction. | TCC | 10/31/2018 | 0 |
| Food Service Vendor | Conduct Solicitation for food services for CVCC | CVCC | 11/5/2018 | 0 |
| Water Treatment for Mechanical Equipment | Providing services, equipment and chemicals for water treatment of mechanical systems for NVCC. | NVCC | 9/17/2018 | 1 |
| Fire Protection Services | Fire protection systems inspections, testing and routine maintenance, fire extingusiher testing, training and refill, central station monitoring, testing and routine maintenance for fire and/burglar alarm communicator system services and master clock system testing and maintenance service for ALL colleges w/ immediate needs for JTCC, JSRCC, PDCCC, TNCC. | JTCC, JSRCC, PDCCC, TNCC | 3/26/2018 | 4 |
| Sports Equipment FF&E | Furnish sports equipment for NVCC to complete the new fitness building for student use. | NVCC | 9/21/2018 | 3 |
| Golf Cart Maintenance | Golf cart maintenance and repair services for TNCC for 32 golf carts | TNCC | 8/1/2018 | 3 |
| Service for Building Automation System (BAS) | Conduct solicitation for Maintenance and Repair Services of direct digital control (DDC) system | TCC | 11/5/2018 |