Publishing of SSC Procedures

To: Management Council Members, VPs of Finance, and Business Managers

From: Shared Services Center

Area: Business Transformation Office

Reason: Publishing of SSC Procedures

Date: March 31, 2020

The Content Development Program, approved by Executive Council, is one of SSC’s major initiatives and will help to establish and formalize standard procedures for each service line. Standard procedures are a resource that will strengthen consistency and compliance. We are excited to continue publishing documents on the SSC website as they are approved by the respective governance council. To access the documents, click the Procedures tab and enter your VCCS logon credentials. To ensure the procedures are easy to locate, we’ve categorized them by service line as well as listing the Procedure name and number, if applicable. Please take some time to visit the Policies and Procedures page and become familiar with the growing list of resources.

The following additional Shared Services Center (SSC) procedures have been recently published.

Applicant Tracking (ATS)

Creating a New Job Posting

· Advise potential applicants of vacant positions within the VCCS system and acquire appropriate talent for each position.

Creating a Reference Check

· Maintain compliance with state policies, including but not limited to VCCS Policy 3.3.4, by performing reference checks for applicants during selection process for state positions.


Single Quote

· Formal or informal competition is not generally practicable for small purchases, and is therefore not required below certain thresholds. Single quote purchases are generally set-aside for micro businesses or for small businesses, but may be exempt from that requirement.

After initial publication, the procedures will be reviewed and republished annually to ensure they are up-to-date. More frequent updates will also be made when changes are required.

Please share this resource with appropriate personnel on your campus. If you have any questions related to Content Development, please reach out to the Shared Services Help Center 877-340-5577 or help.