Publishing of SSC Procedures

To: Management Council Members, VPs of Finance, and Business Managers

From: Shared Services Center

Area: Business Transformation Office

Reason: Publishing of SSC Procedures

Date: May 18, 2020

The Content Development Program, approved by Executive Council, is one of SSC’s major initiatives and will help to establish and formalize standard procedures for each service line. Standard procedures are a resource that will strengthen consistency and compliance. We are excited to continue publishing documents on the SSC website as they are approved by the respective governance council. To access the documents, click the Procedures tab and enter your VCCS login credentials. To ensure the procedures are easy to locate, we’ve categorized them by service line as well as listing the Procedure name and number, if applicable. Please take some time to visit the Policies and Procedures page and become familiar with the growing list of resources.

The following additional Shared Services Center (SSC) procedures have been recently published.

Procurement and Help Center

Vendor Registration

· It is the policy of the Commonwealth that vendors must be registered in eVA prior to the issuance of an eVA purchase order. A vendor’s eVA registration type is either ‘self-registered’ or ‘state-registered’. Every effort should be made to purchase from self-registered vendors. State-registration is to be used only when other alternatives have been exhausted.

Procurement

Select a Procurement Method

· The method used to execute a procurement drives other crucial decisions, such as the selection of a vendor. The authorities governing the selection of a procurement method for a given transaction must be identified and followed.

After initial publication, the procedures will be reviewed and republished annually to ensure they are up-to-date. More frequent updates will also be made when changes are required.

Please share this resource with appropriate personnel on your campus. If you have any questions related to Content Development, please reach out to the Shared Services Help Center 877-340-5577 or help.