Publishing of SSC Procedures

To: Management Council Members, VPs of Finance, and Business Managers

From: Shared Services Center

Area: Business Transformation Office

Reason: Publishing of SSC Procedures

Date: June 16, 2020

The Content Development Program, approved by Executive Council, is one of SSC’s major initiatives and will help to establish and formalize standard procedures for each service line. Standard procedures are a resource that will strengthen consistency and compliance. We are excited to continue publishing documents on the SSC website as they are approved by the respective governance council. To access the documents, click the Procedures tab and enter your VCCS login credentials. To ensure the procedures are easy to locate, we’ve categorized them by service line as well as listing the Procedure name and number, if applicable. Please take some time to visit the Policies and Procedures page and become familiar with the growing list of resources.

The following additional Shared Services Center (SSC) procedure has been recently published.

Procurement

Create a Purchase Requisition

· Before its full approval, a purchase requisition must describe the desired purchase in sufficient detail, to include all the elements necessary for issuance of a purchase order. The institution preparer may rely on SSC to source the goods/services, making related decisions and supplying associated elements of the purchase requisition.

· In general, purchase requisitions must be issued through eVA, the Commonwealth’s online procurement platform, unless exempt from that requirement.

· When a purchase requisition is fully approved, eVA generates a purchase order.

After initial publication, the procedures will be reviewed and republished annually to ensure they are up-to-date. More frequent updates will also be made when changes are required.

Please share this resource with appropriate personnel on your campus. If you have any questions related to Content Development, please reach out to the Shared Services Help Center 877-340-5577 or help.