VDEM/FEMA Grant Funds

To: Management Council Members, VPs of Finance, Business Managers, and all eVA end users

From: Shared Services Center

Area: Procurement

Reason: VDEM/FEMA Grant Funds

Date: March 26, 2020

Virginia Department of Emergency Management, VDEM, is working with the Federal Emergency Management Agency, FEMA, to secure grant funds for COVID-19 related procurement reimbursements. We want to alert you that some Federal Terms and Conditions will need to accompany new procurements and/or modifications that will need to be made to existing orders or contracts. Additionally, a federal debarment review must be completed for all orders to be eligible for reimbursement the vendor cannot be on the federal debarment list. SSC’s Procurement Team will take care of these modifications of terms and the debarment review. We need for you to submit your change requests or new orders as follows:

· For existing orders that you plan to submit for reimbursement, please request that these modifications be done to your purchase order to the Help Center.

· For new requisitions, please indicate clearly in the title and comments that the order is intended to be used for COVID-19.

· For new solicitation requests, please indicate COVID-19 clearly in the title of the Strategic Sourcing Request Form

If you have questions or need assistance, please contact the SSC Help Center, 877-340-5577 or Help.