To	SSC Management Council Members; VPs of Finance; Business Managers; All eVA End Users; CFAC; PCard Cardholders, PCard Approvers, and PCard Administrators
From	Shared Services Center
Date	January 7, 2026
Subject	L2 Communication – VCCS Procurement Scorecard

Dear Colleges,

Happy New Year! 

Welcome to the January 2026 edition of the VCCS Procurement Scorecard. 

We are excited to announce that beginning on January 20, 2026, we will be rolling out mandatory PCard training for all cardholders, approvers, and administrators. The intent of this training is to provide the knowledge and tools needed to help all our Colleges improve PCard procurement compliance. Please see the communication sent January 6, 2026, to select one of four sessions to attend. 

The results for this month’s edition of our Scorecard are detailed below for the following areas that require our collective efforts to meet the Commonwealth of Virginia’s standards:

1. Confirming Orders
2. PCard Non-Compliance
3. SWaM Performance
4. eVA Dashboard Certification

VCCS Procurement Scorecard:

1. Confirming Orders for December: 10.10%; Goal is 5% or less
2. PCard Compliance as of November: 24.07%; Goal is 15% or less
3. SWaM Performance (Fiscal Year to Date 2026): 40.16%; Goal is 42% or more
4. eVA Dashboard as of November: 1 (goal met!)

Resource links (Please note: If you need access to the following resources, please reach out to your VP of Finance and request access):

Procurement Dashboard

Procurement Dashboard Job Aid

VCCS Procurement Scorecard Report-outs:

(1) Confirming Orders Non-Compliance:

Current: 10.10%; Goal is 5% or less

Below are the Gold, Silver, and Bronze awards for Colleges who have achieved great results in minimizing use of Confirming Orders over the most recent three-month period (October ’25 – December ’25). SHOUT OUT to the ever-consistent list of Gold recipients!

Three Month Confirming Order Running Average:

Achieving Gold (<= 5%):

MGCC             1.83%

VWCC             2.06%

LR                    2.69%

BRCC               2.78%

NVCC               2.86%

PDCCC             4.17%

SSVCC              4.40%

SO                    4.88%

Achieving Silver (<= 10%):

GCC

NRCC

PHCC

VHCC

VPCC

Achieving Bronze (<=15%):

CVCC

PVCC

RCC

SWVCC

WCC

(2) PCard Non-Compliance:

Current: 24.07%; Goal is 15% or less

New this month, we are introducing a mandatory PCard training program along with an escalation plan, both designed to strengthen procurement compliance when using PCards. (Please see the communication sent January 6, 2026, to select one of four sessions to attend.)

Congratulations! PCard non-compliance findings dropped to 24% in November. Let’s keep this momentum going! 

The three most frequent findings for non-compliance were:

• ‘No Evidence of a single quote’
• ‘Non-SWaM purchase without evidence of SWaM search or justification’
•  ‘Receiving not completed in eVA’

REMINDER: When an eVA PO is issued for a purchase, requestors are REQUIRED to complete the ‘receiving in eVA’. There are training modules available in the SSC Content Library that cover five different topics related to ‘receiving in eVA’ to assist you (Tip: Use your MyCollege login credentials to access the Content Library).

PCard compliance performance Gold, Silver, and Bronze medal achievers (based on a running three-month average of each college’s finding ratio):

Achieving Gold (<= 5%):

BCC                0.00%

SWVCC          1.61%

LR                   2.33%

NVCC             3.33%

Achieving Silver (<= 10%):

None

Achieving Bronze (<=15%):

NRCC

(3) SWaM Performance:

Current:  40.16%; Goal is 42% or more

Our year-to-date SWaM performance was *39.37% in November. Please continue to focus on utilizing SWaM vendors where possible.

SHOUT OUT to the following VCCS sub-agencies for achieving YTD SWaM performance of 42% or above:  BCC, BRCC, CVCC, GCC, JRSCC, LRCC, MGCC, NRCC, PDCCC, VWCC, and WCC.

Please note:

• Commonwealth agencies are measured on a Fiscal Year basis (July 1 – June 30).
• Reporting is done with a one-month lag.
• This *number, as well as your respective College SWaM percentage, is reflective of all adjustments and/or subcontractor spend entered into the Expenditure Dashboard for the Fiscal Year.

(4) eVA Dashboard Certification:

Current: 1 = Compliant; Goal: 1

Thank you to all the Certifiers across the system for consistently completing certifications by the deadline! 

Please contact the SSC Customer Engagement team at 877-340-5577 or help@ssc.vccs.edu if you have any questions or need additional assistance.