The Travel & Expense Team consists of three specialists who service travelers from the 23 colleges, the Systems Office, and the SSC. It is our mission to focus on reimbursing travelers in a timely manner while enforcing regulatory compliance, reducing costs, and continuously improving travel operations and processes.
Tips below are only for the 2019 VCCA Conference:
VCCA Conference 2019 Expense Report Tips
VCCA Conference 2019 Pre-approval Report Tips
Business Meals Pre-Approval Waiver and Exception Request Letter
To: All VCCS Presidents and Vice Presidents From: Shared Services Center Area: Travel and Expense Reason: Business Meals Pre-Approval Waiver...
Read MoreUpcoming Chrome River Training Sessions
To: Active and Pending Chrome River Users From: Shared Services Center Area: Travel and Expense Reason: Upcoming Chrome River Training...
Read MoreQuick Links:
CAPP Topics 20335 & 20336 and VCCS Travel Policies, Procedures, and Regulations: Use to review CAPP and VCCS travel standards, policies, and regulations.
FedRooms - GSA: Use to find compliant hotel rooms for travelers while on official State business.
USPS Zip Code Verification Tool: Use to verify the physical lodging location.
Federal GSA Per Diem Calculator or GSA Per Diem Rates: Use to determine the applicable GSA rates based on the physical lodging location.
DGS – OFMS Trip Calculator: Use to calculate cost beneficial analysis (cost comparison of rental vehicle vs. personal vehicle).
Proration Calculator: Use to prorate lodging tax/fees.
UDS Foreign Per Diem Rates: Use to determine the applicable international GSA rates.
Travel Training Materials: Instructional guides and helpful information to aid in the creation of Chrome River reports and other pertinent travel topics. (MyVCCS login required)
Travel & Expense Reporting Dashboard: The Travel & Expense Reporting Dashboard is an interactive tool that answers two questions:
- How old are the submitted Expense Reports in Chrome River?
- How long have the submitted Expense Reports been in each approval role?