Travel & Expense

The Travel & Expense Team consists of two specialists and a Travel & Expense Lead who service travelers from the 23 colleges, the Systems Office, and the SSC.  It is our mission to focus on reimbursing travelers in a timely manner while enforcing regulatory compliance, reducing costs, and continuously improving travel operations and processes.

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Publishing of SSC Procedures

To: Management Council Members, VPs of Finance, and Business Managers From: Shared Services Center Area: Business Transformation Office Reason: Publishing...
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SSC Service Impacts and Deadlines Due to the AIS/PeopleSoft 9.2 Upgrade

  To: Management Council Members, VPs of Finance, Business Managers, and all eVA end-users From: Shared Services Center Area: Business...
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Our On-going Partnership

To: College Presidents, VPs of Finance and Management Council Members From: Cheryl Thompson-Stacy, Interim SSC Director Reason: Our On-going Partnership...
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Travel Arrangements

To: Management Council Members, VPs of Finance, and Business Managers From: Shared Services Center Area: Travel and Expense Reason: Travel...
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SSC Services during COVID-19

To: Management Council Members, VPs of Finance, and Business Managers Reason: SSC Services Date: March 19, 2020 Since the SSC...
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SSC Services

  To: Management Council Members, VPs of Finance, and Business Managers Reason: SSC Services Date: March 19, 2020 Since the...
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Approval of Updated SSC Charter

To: Management Council Members From: Susan Grinnan, Management Council Chair Reason: Approval of Updated SSC Charter Date: February 17, 2020...
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Chrome River Training Session Follow up materials

To: Chrome River All Users Training Registrants From: Shared Services Center Area: Travel and Expense Reason: Chrome River Training Session...
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Upcoming Chrome River Training Sessions

To: Active and Pending Chrome River Users From: Shared Services Center Area: Travel and Expense Reason: Upcoming Chrome River Training...
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Chrome River Training Session follow-up materials

  To: Attendees of Chrome River Approvers Training From: Shared Services Center Area: Travel and Expense Reason: Chrome River Training...
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Quick Links:

CAPP Topics 20335 & 20336 and VCCS Travel Policies, Procedures, and Regulations:  Use to review CAPP and VCCS travel standards, policies, and regulations.

FedRooms - GSA: Use to find compliant hotel rooms for travelers while on official State business.

USPS Zip Code Verification Tool: Use to verify the physical lodging location.

Federal GSA Per Diem Calculator or GSA Per Diem Rates: Use to determine the applicable GSA rates based on the physical lodging location.

DGS – OFMS Trip Calculator: Use to calculate cost beneficial analysis (cost comparison of rental vehicle vs. personal vehicle).

Proration Calculator: Use to prorate lodging tax/fees.

UDS Foreign Per Diem Rates: Use to determine the applicable international GSA rates.

Travel Training Materials: Instructional guides and helpful information to aid in the creation of Chrome River reports and other pertinent travel topics.  (MyVCCS login required)

Travel & Expense Reporting Dashboard: The Travel & Expense Reporting Dashboard is an interactive tool that answers two questions:

  1. How old are the submitted Expense Reports in Chrome River?
  2. How long have the submitted Expense Reports been in each approval role?

Travel & Expense FAQs