The Travel & Expense Team consists of two specialists and a Travel & Expense Lead who service travelers from the 23 colleges, the Systems Office, and the SSC. It is our mission to focus on reimbursing travelers in a timely manner while enforcing regulatory compliance, reducing costs, and continuously improving travel operations and processes.
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December 2, 2021
To: Management Council Members, VPs of Finance, and all eVA end-users Reason: Training for the new eVA platform Date:...
November 22, 2021
To: Management Council Members, VPs of Finance, and all eVA end-users Reason: eVA Training for the New Platform is here!...
November 19, 2021
To: Management Council Members, VPs of Finance, and all eVA end-users Reason: eVA Conversion news Date: November 19, 2021 Colleagues,...
November 17, 2021
To: Management Council Members, VPs of Finance, and all Chrome River users From: Shared Services Center Area: Travel & Expense...
November 16, 2021
To: Management Council Members, VPs of Finance, and all eVA end-users Reason: eVA Conversion Update Date: November 16, 2021...
October 6, 2021
Sharing the below message from VAGP MemberConnect re: Virtual SWaMfest event! CONNECT: a virtual SWaMFest event is presented by VASCUPP...
August 20, 2021
Dear eVA users, As Craig Herndon shared with you in a recent email, the Dept of General Services (DGS) is...
July 21, 2021
To: Management Council Members, VPs of Finance, Business Managers, and all Chrome River end users From: Shared Services Center Area:...
June 30, 2021
To: All VCCS Presidents and VPs of Finance From: Shared Services Center Area: Travel and Expense Reason: FY22 Business Meals...
June 28, 2021
To: Management Council Members and all eVA end-users From: VCCS Information Technology Services Reason: New TPPR Process Date: June 28,...
CAPP Topics 20335 & 20336 and VCCS Travel Policies, Procedures, and Regulations: Use to review CAPP and VCCS travel standards, policies, and regulations.
FedRooms - GSA: Use to find compliant hotel rooms for travelers while on official State business.
USPS Zip Code Verification Tool: Use to verify the physical lodging location.
Federal GSA Per Diem Calculator or GSA Per Diem Rates: Use to determine the applicable GSA rates based on the physical lodging location.
DGS – OFMS Trip Calculator: Use to calculate cost beneficial analysis (cost comparison of rental vehicle vs. personal vehicle).
Proration Calculator: Use to prorate lodging tax/fees.
UDS Foreign Per Diem Rates: Use to determine the applicable international GSA rates.
Travel Training Materials: Instructional guides and helpful information to aid in the creation of Chrome River reports and other pertinent travel topics. (MyVCCS login required)
Travel & Expense Reporting Dashboard: The Travel & Expense Reporting Dashboard is an interactive tool that answers two questions:
- How old are the submitted Expense Reports in Chrome River?
- How long have the submitted Expense Reports been in each approval role?
Travel & Expense FAQ