Travel & Expense

The Travel & Expense Team consists of two specialists and a Travel & Expense Lead who service travelers from the 23 colleges, the Systems Office, and the SSC.  It is our mission to focus on reimbursing travelers in a timely manner while enforcing regulatory compliance, reducing costs, and continuously improving travel operations and processes.

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eVA Project update

Dear eVA users, As Craig Herndon shared with you in a recent email, the Dept of General Services (DGS) is...
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Travel and Expense Training Opportunities

To: Management Council Members, VPs of Finance, Business Managers, and all Chrome River end users From: Shared Services Center Area:...
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FY22 Business Meals Updated Pre-Approval Waiver and Exception Request Letter

To: All VCCS Presidents and VPs of Finance From: Shared Services Center Area: Travel and Expense Reason: FY22 Business Meals...
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New TPPR Process

To: Management Council Members and all eVA end-users From: VCCS Information Technology Services Reason: New TPPR Process Date: June 28,...
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Roundtable Discussions Reminder

To: Management Council Members, VPs of Finance, and Business Managers From: Shared Services Center Area: Travel and Expense Reason: Roundtable...
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Roundtable Discussions

To: Management Council Members, VPs of Finance, and Business Managers From: Shared Services Center Area: Travel and Expense Reason: Roundtable...
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Publishing of SSC Procedures as of 1/18/21

To: Management Council Members, VPs of Finance, and Business Managers From: Shared Services Center Area: Customer Engagement Reason: Publishing of...
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Publishing of SSC Procedures as of 1/8/21

To: Management Council Members, VPs of Finance, and Business Managers From: Shared Services Center Area: Customer Engagement Reason: Publishing of...
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Publishing of SSC Procedure as of 10/13

To: Management Council Members, VPs of Finance, and Business Managers From: Shared Services Center Area: Business Transformation Office Reason: Publishing...
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State System Outage Resolved

To: Management Council Members, VPs of Finance, Business Managers, and all eVA end users From: Shared Services Center Reason: State...
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Quick Links:

CAPP Topics 20335 & 20336 and VCCS Travel Policies, Procedures, and Regulations:  Use to review CAPP and VCCS travel standards, policies, and regulations.

FedRooms - GSA: Use to find compliant hotel rooms for travelers while on official State business.

USPS Zip Code Verification Tool: Use to verify the physical lodging location.

Federal GSA Per Diem Calculator or GSA Per Diem Rates: Use to determine the applicable GSA rates based on the physical lodging location.

DGS – OFMS Trip Calculator: Use to calculate cost beneficial analysis (cost comparison of rental vehicle vs. personal vehicle).

Proration Calculator: Use to prorate lodging tax/fees.

UDS Foreign Per Diem Rates: Use to determine the applicable international GSA rates.

Travel Training Materials: Instructional guides and helpful information to aid in the creation of Chrome River reports and other pertinent travel topics.  (MyVCCS login required)

Travel & Expense Reporting Dashboard: The Travel & Expense Reporting Dashboard is an interactive tool that answers two questions:

  1. How old are the submitted Expense Reports in Chrome River?
  2. How long have the submitted Expense Reports been in each approval role?

Travel & Expense FAQ

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