SSC Hours of Operation
Monday – Friday
8:00AM – 5:00PM
The Travel & Expense Team consists of two specialists and a Travel & Expense Lead who service travelers from the 23 colleges, the Systems Office, and the SSC. It is our mission to focus on reimbursing travelers in a timely manner while enforcing regulatory compliance, reducing costs, and continuously improving travel operations and processes.
Creating and Submitting a Pre-Approvals and Expense Reports (PowerPoint)
- Guaranteed Date for Expense Reports for FY25 To: All Emburse (Chrome River) Users From: Shared Services Center… Read more: Guaranteed Date for Expense Reports for FY25
- Emburse Enhancements Project – Preapprovals To: All Emburse (Chrome River) Users From: Shared Services Center… Read more: Emburse Enhancements Project – Preapprovals
- Emburse Enhancements Project SummaryTo: Management Council Members From: Shared Services Center Area: … Read more: Emburse Enhancements Project Summary
- Emburse Status Page and Issue NotificationsTo: Management Council Members, VPs of Finance, and Business Managers… Read more: Emburse Status Page and Issue Notifications
Quick Links:
CAPP Topics 20335 & 20336 and VCCS Travel Policies, Procedures, and Regulations: Use to review CAPP and VCCS travel standards, policies, and regulations.
DGS – OFMS Trip Calculator: Use to calculate cost beneficial analysis (cost comparison of rental vehicle vs. personal vehicle).
Federal GSA Per Diem Calculator or GSA Per Diem Rates: Use to determine the applicable GSA rates based on the physical lodging location.
FedRooms - GSA: Use to find compliant hotel rooms for travelers while on official State business.
Proration Calculator: Use to prorate lodging tax/fees.
Travel & Expense Reporting Dashboard: The Travel & Expense Reporting Dashboard is an interactive tool that answers two questions:
- How old are the submitted Expense Reports in Chrome River?
- How long have the submitted Expense Reports been in each approval role?
Travel Training Materials: Instructional guides and helpful information to aid in the creation of Chrome River reports and other pertinent travel topics. (MyVCCS login required)
UDS Foreign Per Diem Rates: Use to determine the applicable international GSA rates.
USPS Zip Code Verification Tool: Use to verify the physical lodging location.
