Procurement

As a service within the SSC, Procurement Operations provides a unified procurement and contracting process for all of the 23 colleges in the Virginia's Community Colleges System, as well as the System Office.  Procurement Operations consists of a team of procurement professionals focused on excellence in service, full regulatory compliance, and continuous improvement in procurement operations.

Purchasing tips used by other colleges:

  1. If using a mandatory source, put MANDATORY SOURCE in the title.
  2. If using a state contract, put STATE CONTRACT in the title.
  3. If using an eVA punchout catalog, put PUNCHOUT CATALOG in the title.
  4. If the order is for NETSPACE items, put NETSPACE in the title.  Also, email a copy of the requisition to Lynn Taylor.
  5. If at all possible do not submit a requisition with zero dollar amounts, get a quote from at least one vendor or use your best guess on dollar amounts.
  6. If at all possible do not submit a requisition with “Vendor to be determined”, try to get a quote from at least one vendor and attach that quote to the eVA requisition.
  7. If you think that the order is going to require a Quick Quote write the description in the eVA requisition as if it was going on a Quick Quote.
  8. If ordering furniture and other products & services provided by VCE, you must use VCE or get a waiver from VCE and attach that waiver to your eVA requisition, as with all mandatory sources.

Fiscal Year-End Procurement eVA Shutdown Reminder

To: Management Council Members, VPs of Finance, and all eVA end-users From: Shared Services Center Area: Procurement Reason: Fiscal Year-End...
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DGS Scheduled eVA Outage this weekend

To: Management Council Members, VPs of Finance, and all eVA end-users From: Shared Services Center Area: Procurement Reason: DGS Scheduled...
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Sanitizing products available at VDC

To: Management Council Members, VPs of Finance, and all eVA end-users From: Shared Services Center Area: Procurement Reason: Sanitizing products...
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Procurement Fiscal Year Ending 2021 reminder

To: Management Council Members, VPs of Finance, and all eVA end users From: Shared Services Center Area: Procurement Reason: Punchout...
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RESOLVED: Punchout Catalog problem in Chrome

Good afternoon all, The DGS issue preventing punchout catalog orders from being created in Chrome has now been resolved. You...
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Punchout Catalog problem in Chrome

To: Management Council Members, VPs of Finance, and all eVA end users From: Shared Services Center Area: Procurement Reason: Punchout...
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PPE and Sanitizing products available at VDC

To: Management Council Members and VPs of Finance From: Shared Services Center Area: Procurement Reason: PPE and Sanitizing products available...
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Culinary Arts Change

To: Management Council Members, VPs of Finance, and all eVA end users From: Shared Services Center Area: Procurement Reason: Culinary...
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New Prepayment Approval Request Process

  To: Management Council Members, VPs of Finance, and all eVA end users From: Shared Services Center Area: Procurement Reason:...
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Additional Procurement Fiscal Year Ending 2021 change

Dear Colleges, We communicated procurement year-end updates below on Friday, March 5th, and this morning March 8th, we have received...
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Quick Links

eVA transparency reports

Visit eVA e-Mall (Receiving, Order Status, etc)

eVA Vendor List

Additional Resources

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