Recent Communications - Shared Services Center

2020 Communications

Use the search box to find recent communications by service line, date published, or keyword.
Communication Title	Service Line	Date Published
October Website Updates	ALL	11/2/2020
Prompt Pay sessions	Accounts Payable	10/22/2020
Publishing of SSC Procedure as of 10/13	ALL	10/13/2020
State System Outage Resolved	ALL	10/13/2020
State System Outage including eVA integration	ALL	10/13/2020
TLAM Activity Updates due to Upcoming Holiday	TLAM	10/7/2020
URGENT – SALNON workweek Rule Program ID change	Human Resources, Finance	10/6/2020
RESOLUTION – eVA Integration	Procurement	10/6/2020
UPDATE – eVA Integration	Procurement	10/6/2020
URGENT – eVA Integration	Procurement	10/5/2020
Cardinal HCM Cleanup of CIPPS Data	Human Resources, Finance	10/2/2020
September 2020 Website Updates	ALL	10/2/2020
Response Needed: Background Check Vendor Applicant Insight	Human Resources	9/29/2020
eVA Downtime this weekend	Procurement	9/28/2020
August 2020 Website Updates	ALL	9/1/2020
TLAM Automated Email Notifications	TLAM	9/1/2020
VDC Hand Sanitizer	Procurement	8/28/2020
VDC Ordering Training Session	BTO	8/28/2020
SSC Email Tenant Migration	ALL	8/27/2020
Disinfecting Wipes Available through VDC	Procurement	8/25/2020
Procurement Regulation Changes APSPM PIM38	Procurement	8/24/2020
eVA Data Cleanup	BTO	8/24/2020
Faculty Leave Calendars Processed	TLAM	8/19/2020
New SSC eVA Procedures	BTO	8/19/2020
DOA Notice Regarding Software Used to Access CIPPS	Payroll	8/18/2020
Publishing of SSC Procedures as of 8/13	BTO	8/13/2020
Publishing of SSC Procedures	BTO	8/12/2020
Faculty Leave Calendars Processed	TLAM	8/7/2020
Form PRO4001 Updated on SSC Website	Procurement	8/4/2020
Website Updates for July 2020	ALL	8/4/2020
Procurement Regulation Changes APSPM PIM37	Procurement	7/21/2020
VIB Order Processing Delays	Procurement	7/23/2020
PCard Business Rule Changes effective July 1, 2020	BTO	7/22/2020
eVA Integration is up and running	Procurement	7/21/2020
eVA Integration is down	Procurement	7/20/2020
Reminder: Excess Leave Calendars	TLAM	7/6/2020
REVISION: Procurement Changes for Fiscal Year 2021	Procurement	7/2/2020
Procurement Changes for Fiscal Year 2021	Procurement	7/2/2020
eVA Integration restored	Procurement	7/1/2020
June 2020 Website Updates	ALL	7/1/2020
College entered voucher/supplier approvals	Accounts Payable	6/30/2020
PCard Business Rule Changes effective July 1, 2020	BTO	6/30/2020
Request to Clear out Year End Queues	Accounts Payable	6/30/2020
FY20 Year-End Accounts Payable Processing	Accounts Payable	6/22/2020
ATS Transition to SSC	Payroll	6/21/2020
Leave Liability Report Preparation	TLAM	6/23/2020
2020 Fiscal Year End (FY20) Accounts Payable Processing	Accounts Payable	6/18/2020
eVA blackout period for the VCCS has begun – clarification	Procurement	6/17/2020
eVA blackout period for the VCCS has begun	Procurement	6/17/2020
Holiday Schedule Update	TLAM	6/17/2020
Publishing of SSC Procedures	BTO	6/16/2020
Holiday Schedule Update	TLAM	6/16/2020
SSC Dashboard and Pro-forma Invoicing Issues	BTO	6/12/2020
Changes to Perceptive Content Queues to Support new PCard Business Rules	BTO	6/12/2020
Mandatory Source Waiver Expiration	Procurement	6/10/2020
Procurement Year-End Reminder	Procurement	6/9/2020
SSC FY21 SLA	BTO	6/4/2020
Publishing of SSC Procedures	ALL	6/4/2020
eVA Integration – Follow up	Procurement	6/2/2020
COVID Vendor Acknowledgement Process	Procurement	5/28/2020
Avature- Onboarding/Off Boarding Implementation	Human Resources, Hire to Retire	5/28/2020
Reminder: 2020 Fiscal Year-end (FY20) Accounts Payable Processing	Accounts Payable	5/28/2020
COVID Vendor List	Procurement	5/4/2020
2020 Fiscal Year-end (FY20) Accounts Payable Processing	Accounts Payable	5/19/2020
Applicant Insight integration with PeopleAdmin	Applicant Tracking, Human Resources	5/19/2020
TLAM Excess Leave Calendars Reminder	TLAM	5/18/2020
Publishing of SSC Procedures	ALL	5/18/2020
Procurement Year-end Communication	Procurement	5/18/2020
Metrics – April Scorecard Update	BTO	5/12/2020
Payroll Fiscal Year-End	Payroll	5/12/2020
Procurement Training Opportunities	Procurement	5/7/2020
Appropriate use of HOT Procurement Designation	BTO	5/4/2020
2020 Summer Faculty Procedures	Payroll	5/1/2020
Publishing of SSC Procedures	BTO	4/30/2020
eVA Integration	Procurement	4/30/2020
eVA Integration	Procurement	4/28/2020
E-Verify MOU Review for Avature Onboarding System	Hire to Retire	4/23/2020
HRMS/Chrome River integration	Finance Operations, Human Resources	4/23/2020
Employee Consumable/Home Office Procurements	Procurement	4/20/2020
Procurement Yearend Deadlines	Procurement	4/17/2020
Avature Onboarding/Offboarding System	Hire to Retire	4/15/2020
Payroll Processes for New Special Pay Code for Public Health Emergency Leave (PHEL) and Families First Coronavirus Response Act (FFCRA)	Human Resources/Finance	4/14/2020
SSC Service Impacts and Deadlines Due to the AIS/PeopleSoft 9.2 Upgrade	BTO	4/14/2020
Metrics – February Scorecard Update	BTO	3/13/2020
Metrics – January Scorecard Update	BTO	2/19/2020
Metrics – March Scorecard Update	BTO	4/10/2020
Slim Line FORM use	BTO	4/10/2020
UPS eVA Exclusion	Procurement	4/10/2020
Revised Procurement Yearend Deadlines	Procurement	4/9/2020
DOA Direct Deposit Mandate	Human Resources	3/31/2020
Publishing of SSC Procedures	BTO	3/31/2020
Payroll Processes for New Special Pay Code for Public Health Emergency Leave (PHEL)	Human Resources, Finance Operations	3/31/2020
Our On-going Partnership	ALL	3/23/2020
Travel Arrangements	Travel & Expense	3/27/2020
VDEM/FEMA Grant Funds	Procurement	3/26/2020
Our On-going Partnership	ALL	3/25/2020
SSC Services during COVID-19	ALL	3/19/2020
Emergency Purchases and Deliveries	Procurement	3/19/2020
SSC Services	ALL	3/19/2020
Metrics – February Scorecard Update	BTO	3/13/2020
Implementation of Consistent Work Weeks	Human Resources, Finance Operations	3/9/2020
Procurement Fiscal Year End Training follow-up	Procurement	3/6/2020
Blanket Order Checkbox	Procurement	3/5/2020
COVID-19 Preparedness Orders	Procurement	3/5/2020
Procure-to-Pay Business Rules	BTO	3/5/2020
Blanket Order Checkbox	Procurement	2/27/2020
Business Meal Approval Request Form	Procurement	2/26/2020
Motorcycle Training	Procurement	2/25/2020
Advertising Order Process Clarification	BTO	2/20/2020
HR and Payroll Wave Update	Human Resources, Finance Operations	2/19/2020
Metrics - January Scorecard Update	BTO	2/19/2020
UPDATE: Panera Bread Contract	Procurement	2/17/2020
Approval of Updated SSC Charter	General SSC	2/17/2020
Procurement Training Opportunities	Procurement, BTO	2/12/2020
1099 Processing Complete	Accounts Payable	1/31/2020
Update – Parental Leave balances for 2020	TLAM	1/29/2020
Panera Bread Contract	Procurement	1/28/2020
Procurement Fiscal Year End Training follow-up	Procurement	1/23/2020
Metrics – December Scorecard Update	BTO	1/22/2020
New Background Check Vendor: Applicant Insight	Procurement, Human Resources	1/20/2020
Resolved: eVA Integration Issues	Procurement	1/20/2020
Follow up: Delay in Processing Orders	Procurement	1/20/2020
1099 Timeline UPDATE	Accounts Payable	1/17/2020
URGENT Delay in Processing Orders	Procurement	1/17/2020
Parental Leave balances for 2020	TLAM	1/9/2020
Procurement Fiscal Year End Initial Communication	Procurement	1/8/2020
Publishing of SSC Procedures	BTO	1/8/2020
Procurement Training Opportunity	Procurement	1/7/2020
SilkRoad – 2020 W4 ready for use	Hire to Retire	1/7/2020

2019 Communications

Use the search box to find recent communications by service line, date published, or keyword.
Communication Title	Service Line	Date Published
RESOLVED: PeopleAdmin Technical Issues	Applicant Tracking	12/20/2019
UPDATE: Urgent PeopleAdmin Technical Issues	Applicant Tracking	12/20/2019
Urgent PeopleAdmin Technical Issues	Applicant Tracking	12/19/2019
1099 Timeline	Accounts Payable	12/18/2019
SilkRoad E-Verify Interface	Hire to Retire	12/13/2019
2020 Pay Schedule	Payroll	12/11/2019
Metrics – November Scorecard Update	BTO	12/11/2019
TLAM Process Calendar Updates	TLAM	12/11/2019
Business Meals Pre-Approval Waiver and Exception Request Letter	Travel & Expense	12/10/2019
Upcoming Chrome River Training Sessions	Travel & Expense	12/10/2019
Revised 2020 Pay Schedule with Payroll and Hire to Retire Deadline Dates	Payroll, Hire to Retire	12/6/2019
Reminder of Holiday Schedule	Procurement	12/6/2019
2020 Pay Schedule with Payroll and Hire to Retire Deadline Dates	Payroll, Hire to Retire	12/4/2019
Holiday Processing Notice	Payroll	12/4/2019
Procurement reference materials	Procurement	11/22/2019
Results -Testing and Implementation FICA Exempt Pay Codes for Students	Human Resources	11/18/2019
Chrome River Training Session follow-up materials	Travel & Expense	11/15/2019
Publishing of Contracts List	Procurement	11/8/2019
eVA Change Order and Related Training	Procurement	10/31/2019
Process Improvement for VCE Orders	Procurement	10/29/2019
Procurement Capacity Restraints	Procurement	10/24/2019
New Employees from another State Agency	Accounts Payable	10/21/2019
Upcoming Procurement Training Sessions	BTO	10/14/2019
Proposed Payroll Wave Schedule	Payroll	10/14/2019
Metrics – September Scorecard Update	BTO	10/11/2019
SSC HR Operations Update	Human Resources	10/9/2019
Upcoming Chrome River Training Sessions	Travel & Expense	10/8/2019
American Express Payment process change	Accounts Payable	9/30/2019
Paid Parental Leave	TLAM	9/24/2019
Notification of ATS Pilot Go Live Date	Hire to Retire	9/24/2019
Emergency Declaration	Procurement	9/5/2019
HRMS Database Issue – Impact on TLAM Automated Emails	TLAM	8/20/2019
CIPPS Security Access	Payroll	8/27/2019
Process Improvement for Mandatory Source Orders	Procurement	8/23/2019
SSC to Implement New Leave Type	TLAM	8/21/2019
Faculty Leave Calendars Processed	TLAM	8/19/2019
Metrics – August Scorecard Update	BTO	8/18/2019
Metrics – July Scorecard Update	BTO	8/9/2019
Update to previously discovered issue in HRMS	TLAM	8/9/2019
Proposed Payroll Wave Schedule	Payroll	8/5/2019
Compliance denial notification for Contracts Signed by Colleges	Procurement	8/5/2019
Notification of Applicant Tracking Project Wave Schedule	Hire to Retire	7/18/2019
Metrics – June Scorecard Update	BTO	7/12/2019
Revisions to APSPM effective immediately	Procurement	7/8/2019
Follow up to Enterprise Printer Cartridge Acquisition Policy	Procurement	7/8/2019
eVA Integration Up for FY20 Orders	Procurement	7/1/2019
Reminder: Excess Leave Calendars	TLAM	6/27/2019
FY 19 Year-end and FY 20 Clarification	Procurement	6/21/2019
Enterprise Printer Cartridge Acquisition Policy	Procurement	6/19/2019
2019 Fiscal Year (FY19) End Accounts Payable Processing	Accounts Payable	6/18/2019
Leave Liability Report preparation	TLAM	6/13/2019
Metrics Scorecards – May Update	BTO	6/13/2019
FY2019 Closure for Travel Reimbursement Payments	Travel & Expense	6/13/2019
FY 19 Year-end and FY 20 New year Reminders	Procurement	6/11/2019
AP Year end weekly calls begin tomorrow	Accounts Payable	5/29/2019
2019 Summer Faculty	Payroll	5/29/2019
Updates for SSC TLAM to Mass Load Holiday hours	TLAM	5/29/2019
CIPPS Processing Schedule for Payroll Fiscal Year End	Payroll	5/29/2019
Fiscal Year 2020 Requisitions	Procurement	5/21/2019
New Chrome River Enhancements Release 5/14/19 and Tip of the Month	Travel & Expense	5/14/2019
Procurement Inquiries	Procurement	5/13/2019
Upcoming Procurement Deadline Reminder	Procurement	5/9/2019
Upcoming Procurement Deadline Reminders	Procurement	3/14/2019
AP ImageNow Process Change – Business Unit Field	Accounts Payable	3/28/2019
New Chrome River Enhancements Release 3/1/19 and Tip of the Month	Travel & Expense	3/4/2019
SSC Naming Convention Requirements effective 3/1/19	Procurement	2/19/2019
1099 Processing	Accounts Payable	1/8/2019
1099 Timeline	Accounts Payable	1/10/2019