Forms

Procurement

Agreement for Musical and Artistic Performances (PRO4008) Rev 1-19

Addendum to Contractor's Contract Form (PRO4009) Rev 1-19

Business Meal Approval Request Form (PRO4000) Rev 7-18 - For meals to be taken in on site at your college, system office or shared service center use this form to obtain signature authorization and submit as an attachment to your requisition.

Speaker Agreement Form (PRO4001) Rev 7-18 - Fill out and obtain signature from your event speakers and attach to your requisition.

Strategic Sourcing Request Form (PRO4003) Rev 1-19 - Complete this online form and click submit when finished.  Follow submittal directions for procurements that need a solicitation, generally (not always) over $100,000.

COVA W-9 Form - Although the strong preference is for a vendor to self-register in eVA, instances exist where we must state-enter a vendor.  Request such a vendor to fill out this form and submit it.  To use the W-9 form, click on the link.  The form will open in a new tab.  Download the form, fill it out, and follow these instructions:

Note:  These forms must be hand signed.

1.  If your computer opens downloaded PDF files in Adobe Reader, Acrobat, etc, move to steps 2-5.  If your computer opens downloaded PDF files in a browser, move to steps 6-8.

2.  At the bottom of the form is a button that says "Submit Form".  Click on this button when you are finished filling out the form.

3.  A window will pop up asking you how you want to send it.  Choose "Default email application".

4.  Click "Continue".  A new email box will come up.

5.  Hit "Send".

6.  After filling out the form, save it to your computer.

7.  Attach the filled out and saved form to an email.

8.  Send the email to help@ssc.vccs.edu

W-8BEN-E - To use the W-8 form, click on the link.  The form will open in a new tab.  Download the form, fill it out, and follow these instructions:

Note:  These forms must be hand signed.

1.  If your computer opens downloaded PDF files in Adobe Reader, Acrobat, etc, move to steps 2-5.  If your computer opens downloaded PDF files in a browser, move to steps 6-8.

2.  At the bottom of the form is a button that says "Submit Form".  Click on this button when you are finished filling out the form.

3.  A window will pop up asking you how you want to send it.  Choose "Default email application".

4.  Click "Continue".  A new email box will come up.

5.  Hit "Send".

6.  After filling out the form, save it to your computer.

7.  Attach the filled out and saved form to an email.

8.  Send the email to help@ssc.vccs.edu

Vendor Complaint Form - Complete this form, when a vendor has failed to perform per the terms of our contract and submit it to help@ssc.vccs.edu.

DOA Trading Partner Notification of Change Form

DOA EDI Payment Agreement For Vendors

Emergency Procurement Justification and Approval Form (PRO4006) Rev 8-18 - Complete this form and attach it to your confirming requisition to answer the detailed requirements for procurements meeting the emergency definition

Cooperative Approval Form (PRO4007) Rev 1-19

Sole Source Justification and Approval Request Form (PRO4002) Rev 5-19

Travel & Expense

Travel Accommodations Form (T&E7000) Rev 5-19 - This form is required when requesting travel arrangements to be made by the T&E team.

Non-Employee Travel Pre-approval Form (T&E7001) Rev 3-19 - Form may be used to obtain pre-approval for Non-Employee and/or Student travel expenses.

Accounts Payable

Credit Request Information Form (ACP0001) Rev 7-18 - Information often requested on credit requests by suppliers before doing business with the VCCS (e.g. contacts, where to mail invoices, etc.)

Cardinal Stop Payment Authorization Form - Information to be submitted to Treasury in order for a check can be cancelled/stopped payment and subsequent action taken to reissue, close, etc.

SPCC New Card Request Form (PRO4004) Rev 7-18

SPCC Change Request Form (PRO4005) Rev 7-18

SPCC Restriction Lift Form (ACP0002)

EDI Payment Agreement for Vendors

EDI Trading Partner Notification of Change

Payroll

2019 IRS Federal W-4 Form - This form is required by payroll and IRS to setup marital status and number of exemptions in the payroll system which determines the amount of federal tax withheld from the pay check.

2019 Virginia Withholding Form - This form is required by payroll and Virginia Department of Taxation to setup the number of exemptions in the payroll system which determines the amount of state tax withheld from the pay check.

Payline Navigation - Payline is a web-based service available to all Commonwealth of Virginia employees paid through the Commonwealth Integrated Personnel and Payroll System (CIPPS) and provides the means to view and print personal earnings and benefits for each payday.

Virginia Way2Go Enrollment Form - The Virginia Way2Go Card® Debit MasterCard® is not a credit Card. It is an FDIC-Insured Bank Debit Card issued by Comerica Bank. No credit check or bank account is required to enroll. Your Card is welcomed everywhere MasterCard is accepted.  Instead of mailing you a check or receiving direct deposit to your bank account, your funds will be automatically credited to your Card account. You can make purchases only up to the available balance on your Card.

To save a copy in Firefox: Click the link and choose “Save File”. To save a copy in Internet Explorer: Click the link and choose “Save” or “Save as” To save a copy in Chrome: Click the link and look on the bottom left of your screen for the document.

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