Procurement

To:                  Management Council Members; VPs of Finance; and all eVA end users From:             Shared Services Center Reason:         Blanket Purchase Order Process Date:              November 8, 2023 Dear Colleges, As you are aware, when all Commonwealth Agencies migrated to our new eVA system, the ability to create variable price Blanket Purchase Orders (BPOs) became […]

To:                 Management Council Members, VPs of Finance, and all eVA end users From:            Shared Services Center Area:             Procurement Reason:        Reminder: Emergency Purchases Protocol Date:             September 22, 2023 Dear Colleges, As we face potential severe weather conditions in certain areas of the Commonwealth, it’s crucial to remember our Emergency Purchases […]

To:                         Management Council Members, VPs of Finance, and all eVA end-users From:                    Shared Services Center Area:                     Procurement Reason:                UPDATE: eVA System Issue Date:                     September 20, 2023 Thank you for your patience. DGS has resolved the issue in eVA, and you may resume all your business-as-usual activities. If you have […]

To:                         Management Council Members, VPs of Finance, and all eVA end-users From:                    Shared Services Center Area:                     Procurement Reason:                 eVA System Issue Date:                     September 20, 2023 eVA is experiencing an issue such that all activities, including entry and approvals, must be stopped until further notice. DGS is working on a […]

To:                 Management Council Members, and VPs of Finance From:            Shared Services Center Area:             Procurement Reason:        Charter documents for RFPs, IFBs, and Unsealed Bid (QQ) Date:             September 18, 2023 We are excited to announce the introduction of Procurement’s new Solicitation Charter documents covering Request for Proposals (RFPs), Invitations for Bids (IFBs), and Unsealed Bid […]

To:                 Management Council Members, VPs of Finance, and all eVA end users From:            Shared Services Center Area:             Procurement Reason:        eVA Stability Issues – DGS Working to Resolve Date:             September 7, 2023 Dear Colleges, eVA appears to be down and/or having reliability issues today. The issues are on the DGS-side. This communication is to verify […]

To:                 Management Council, VPs of Finance, and all eVA end users From:            Shared Services Center Area:             Procurement Reason:        Process Change Communication: New Automated Receiving Alert Messages Date:             September 5, 2023 Dear Colleges, Shared Services Center (SSC) continually improves processes to increase efficiencies across Virginia’s Community Colleges (VCCS). SSC is pleased to announce a new […]

To:                         Management Council Members, VPs of Finance, and all eVA end users From:                    Shared Services Center Area:                     Procurement Date:                     August 14, 2023 Re:                         Requisition Processing Times Dear Colleges, You may recall the communication below that we sent in mid-July to advise you that our requisition backlogs are […]