SSC Hours of Operation
Monday – Friday
8:00AM – 5:00PM
Accounts Payable operations provides the VCCS with a unified and standardized accounts payable process, leveraging the VCCS’ size to achieve economies of scale, administrative efficiencies, and regulatory compliance.
Vendor Setup
The self-registration process is an imperative step in continuing to be a vendor for the VCCS. We appreciate your time and attention in this matter.
Steps for registration:
- Go to https://eva.virginia.gov/
- Click on “Register”
- Next page, click on “Register” again
- Follow the steps to self-register.
- If you have any questions you may call the eVA help desk at 1.866.289.7367
Submit Invoice
When submitting an invoice to SSC for payment, please email the invoice to invoice@ssc.vccs.edu for prompt service.
Or mail your invoice to the following address:
VCCS Shared Services Center
147 Daleville Centre Drive
Daleville, VA 24083
To ensure prompt payments, suppliers should submit invoices directly to the SSC, rather than sending them to the college business office.
Payment for Services
Payment terms listed on the Purchase Order are typically NET 30 days from SSC's receipt of your goods or services OR receipt of your invoice in the Accounts Payable Department, whichever is later unless you have a contract in place with different payment terms. When you accept the college's Purchase Order, you are accepting these payment terms and conditions. If different terms are required, please negotiate them with the Purchasing Department prior to the Purchase Order being issued.
The Vendor or college is responsible to have the invoices emailed to invoice@ssc.vccs.edu . The Accounting Department will not reach out to the vendor to obtain outstanding invoices.
To submit an invoice to SSC for payment, please email the invoice to invoice@ssc.vccs.edu for the fastest service. Or, please mail your invoice to the following address:
VCCS Shared Services Center
147 Daleville Centre Drive
Daleville, VA 24083
- To help ensure payment of your invoice in a timely manner, please make sure the invoice includes:
- Invoice #
- Invoice Date
- Name of College the goods or services were supplied to
- Valid Purchase Order
- Payment Remit address
- Description of the goods or services (Itemized is preferred)
- Cost of the goods or services provided (itemized is preferred)
- Current total amount due (previous or balance forward balances will NOT be paid, you will need to submit the original invoice with description of the goods or services)
- The following will not be accepted as a valid invoice for payment:
- Statements
- Order Confirmations
- Packing Slips
- Proforma Invoices
- Quotes
- Estimates
- Order Acknowledgements
- Service Orders
- Delivery Tickets
- Specifically regarding invoices submitted to invoice@ssc.vccs.edu, the following will ensure the most prompt payment:
- Submissions MUST be a single, valid invoice to be paid without delay. Valid invoices must contain:
- valid PO number
- invoice amount
- invoice number
- bill to and remit to address
- Submissions must NOT contain:
- special characters in the subject line or name of attachment (e.g., #, &, @)
- multiple invoices – only one invoice per email can be processed
- payment requests that do not include an actual invoice (e.g., quotes, estimates, etc.)
- multiple submissions of the same invoice
- Submissions MUST be a single, valid invoice to be paid without delay. Valid invoices must contain:
Suppliers: To find out the status of a payment, email help@ssc.vccs.edu or call us at: 877.340.5577
Recent Accounts Payable Communications:
- PCard Packet Holiday DeadlinesTo: Management Council Members, VPs of Finance, Business Managers, and… Read more: PCard Packet Holiday Deadlines
- 1099 Timeline To Management Council Members, VPs of Finance, and Business Managers… Read more: 1099 Timeline
- PCard Packet Holiday DeadlinesTo: Management Council Members, VPs of Finance, Business Managers, and… Read more: PCard Packet Holiday Deadlines
- 2025 Fiscal Year End (FY25) Accounts Payable ProcessingTo Management Council Members, VP’s of Finance, and Business Managers… Read more: 2025 Fiscal Year End (FY25) Accounts Payable Processing
