Procure-to-Pay Business Rules

To: Management Council Members, VPs of Finance, and all eVA end users

From: Shared Services Center

Area: Business Transformation Office

Reason: Procure-to-Pay Business Rules

Date: March 5, 2020

The Content Development Program, approved by Executive Council, is one of SSC’s major initiatives and will help to establish and formalize standard procedures for each service line. Standard procedures are resources that strengthen consistency and compliance.

As Procurement and Accounts Payable procedures are developed, associated VCCS Shared Services Procure-to-Pay Business Rules are reviewed, edited as necessary, and approved by the appropriate Governance Council for inclusion with each published procedure. The original Procure-to-Pay Business Rules document is now a “Legacy” document and content will be phased out as new business rules, each pertaining to a single procure-to-pay topic, are approved and published.

The Legacy document has been revised to reflect single procure-to-pay topic changes approved by Management Council in October 2019, as well as historical changes previously approved by Management Council but never incorporated into the rules document. Legacy content that is superseded by an updated business rule will be struck through and, where appropriate, followed by a link to the published procedure containing the updated business rule. Changes are also noted in the Changelog found at the end of the Legacy document.

The Procure-to-Pay Business Rules (Legacy document) will continue to be evaluated, approved, and updated as appropriate and when all existing content has been included in a published procedure, the Legacy document will be retired.

If you have any questions or concerns related to this change, please reach out to the SSC Help Center, 877-340-5577 or Help.