SSC Hours of Operation
Monday – Friday
8:00AM – 5:00PM
| Terms | Definition |
| Acceptance Testing | Completion of live testing in the production environment through all transaction steps in order to ensure that all functionality is operating as intended. |
| (DGS) Blackout Period | The period of time in which the system is unavailable to login. |
| Composing State | The status in which a purchase requisition is in draft status visible only to the requestor. |
| Conversion | All of the activities associated with migrating from one system to another |
| Cooperative Justification | The review and authorization process required to utilize another public entity’s contract to procure our needs. |
| Emergencies | An occurrence of a serious and urgent nature that demands immediate action. Emergencies aredefined as those involving the protecting of personal safety or property. |
| Integration Shutdown Date | The date in which a purchase order will no longer be sent to our financial system (AIS) to encumber funds. |
| Micro Source, Single Quote | For purchases of $10,000 or less, we are required to procure from a “Micro Business.” A Micro Business is one that meets the requirements and is certified as a Micro Business by the Virginia Department of Small Business and Supplier Diversity (DSBSD). Although, competition is always encouraged, these purchases may be completed with a single quote. |
| Procurement Method | There are seven allowable methods for procurement in the Commonwealth of Virginia. The following are tools we shall use to procure purchasing requirements for colleges that are within the allowable methods and contained within this guide: Micro Source, Single Quote, Quick Quote Solicitation, Sealed Solicitation, Cooperative, Sole Source and Emergency. |
| Quick Quote Solicitation | A procurement need that is expected to total less than $100,000 may be procured using an unsealed bidding process that generally can be completed more quickly than a sealed process. |
| Sealed Solicitation | A procurement need that is estimated to total over $100,000 for the life of the entire procurementneed that shall be procured using an open competitive process. |
| Sole Source Justification | The review and authorization process to procure on the basis that a product or service is practicably available from only one source. |
| Submission Deadlines | The final date in which requisitions can arrive at the SSC’s inbox and every attempt will be made tocomplete the request to a purchase order. |
| Submitted Status | eVA PR status immediately following draft status and prior to an awarded status. |
| Urgencies | A purchase requirement that has arisen that is mission critical to the operation of the institution; however, does not fit the state definition of emergency. |
| VCCS, State or Approved Cooperative Contract | A purchase that is being procured under an existing contract solicited by the VCCS, the State or a Cooperative Contract that SSC procurement has approval to use (cooperative contracts and thecollege is authorized to use the contract are listed in the Master List of Contracts). |
Creating a Non Catalog Requisition
DGS eVA Transition Supporting Documents page
eVA Quick Reference Guides - Please note that these are not specific to VCCS processes
Buyers Training Assets are available for you to access in the LMS. Find out more here.
Suppliers - Supplier training is available here.
If you have questions or concerns specific to your agency, please contact the SSC Customer Engagement team 877-340-5577 or email help@ssc.vccs.edu with the subject line "eVA/iValua transition". Copy and paste for ease: eVA/iValua Transition Related Topic
Training Available 24/7
We want to make sure our suppliers are familiar with the new platform and its features. You will find new training resources off the Transition Newsroom page under Information for Businesses (Suppliers). This training is available 24/7 so you can fit it into your schedule when it’s convenient.
What Will You Learn About?
- Account Maintenance/Updates
- Access Your Orders
- High level Overview for Responding to Solicitations
- Catalog Creation
eVA New System Approvers Training
FAQs:
