To: Management Council Members, VPs of Finance, and all eVA end users
From: Shared Services Center
Area: Procurement
Reason: Procurement Fiscal Year Ending 2021 Update
Date: March 5, 2021
Fiscal year-end 2021 is fast approaching. Although the attached procurement year-end memo was communicated a few days ago, we would like to provide an update. If you are involved in year-end procurements, please take the time to review the detailed memo attached.
Please note:
· Procurement deadlines are not the same as Accounts Payable (AP) deadlines
(please look for AP deadlines in a separate communication)
· The first fiscal year-end procurement deadline is March 5, 2021 (Sealed Invitation for bid (IFB) solicitations)
· We do not yet have eVA shutdown dates or cutoff dates for Sole Source approvals that go through the Division of Purchasing and Supply (DPS)
· We anticipate the eVA shutdown date to be around June 21, 2021
· We anticipate the Sole Source approval cutoff date to be around April 23, 2021
· Fiscal year 2022 is now open in eVA, so colleges can begin entering purchase requisitions for FY22
(please note, these PRs will not become purchase orders (EP#) until after integration re-opens in July)
