To: Management Council, VPs of Finance, and all eVA End Users
From: Shared Services Center
Area: Procurement
Reason: Reminder: Procurement Fiscal Year End Processing 2025
Date: June 16, 2025
Dear Colleges:
Today is the deadline as eVA integration will be suspended at 5 p.m. To ensure successful integration, the SSC Procurement team will stop approving requisitions at 3 p.m. Any requisitions not fully approved by 3 p.m. today will be rolled into Fiscal Year 2026 (FY26).
Please review the table below to assist in preparing your fiscal year-end procurements:
| Purchasing Threshold | Procurement Method | eVA Requisition Deadline for Goods / Services | |
| 1 | Over $100,000 | Requests for Proposals (RFP) Solicitations | No Fiscal Deadline |
| 2 | Over $100,000 | Invitation for bid (IFB) Solicitations | March 14, 2025 (passed) |
| 3 | $10,000 to $100,000 | Unsealed Solicitations (aka Quick Quote) | May 9, 2025 (passed) |
| 4 | Over $50,000 | Items requiring DPS approval — Includes Non-IT, Non-Construction Sole Source, Cooperative and Goods Solicitations over $100,000. | Passed
|
| 5 | More than $10,000 | Items NOT requiring a solicitation or DPS approval | Integration Suspended Date:
June 16, 2025 |
| 6 | Less than $10,000 | Integration Suspended Date:
June 16, 2025 |
Notes:
| 1 | If your college has identified earlier deadline dates, please follow that guidance. |
| 2 | The SSC will continue processing requisitions until the integration shutdown, after which any incomplete requisitions will be transitioned to FY26. |
| 3 | Fiscal has issued a separate deadline memo dated May 14, 2025. These deadlines relate only to procurements. |
Early Start of Fiscal Year 2026 (FY26) Requisitions:
| The early bird gets the worm… you can enter your known FY26 requisitions including annual Blanket Orders. SSC Procurement recommends starting submissions on June 2, 2025.
Please keep in mind, SSC Procurement will begin to complete these requisitions to be released as a Purchase Order when Finance opens the new fiscal year, on July 1, 2025. |
Contact the SSC Customer Engagement Team at 877-340-5577 or help@ssc.vccs.edu if you have any questions.
