| To | Management Council Members, VPs of Finance, and all eVA End Users |
| From | Shared Services Center |
| Area | Procurement |
| Reason | eVA Functionality Change |
| Date | October 2, 2025 |
Dear Colleges,
While we were excited to learn on Tuesday, September 30, 2025, that the Department of General Services (DGS), will be releasing new ‘Extra Cost And Discounts’ functionality tomorrow evening, Friday, October 3, 2025, VCCS will NOT immediately be able to take advantage of this functionality.
Since VCCS is an integrated eVA user, we will need to make some changes on our side to allow for this new functionality to work properly in our financial system, AIS, and through our Accounts Payable process. We do appreciate your patience in NOT using the ‘Extra Cost And Discounts’ functionality until you receive a communication that we are ready to begin using it.
‘Extra Cost And Discounts’ is defined as a functionality within the Line-Item Detail of a Requisition Line Item that allows a user to add a cost to the line that is above and beyond the unit cost or to add a discount that would be taken off of the unit cost.
To access the ‘Extra Cost And Discount’ functionality from the Item Detail when creating your requisition, click on the ‘Add Cost or Discount’ button directly below the Unit Price field as displayed in the screenshot below:
Contact the SSC Customer Engagement Team at 877-340-5577 or help@ssc.vccs.edu if you have any questions.
