| To | SSC Management Council Members; VPs of Finance; Business Managers; All eVA End Users; CFAC; PCard Cardholders, PCard Approvers, and PCard Administrators |
| From | Shared Services Center |
| Date | August 12, 2026 |
| Subject | August L2 Communication – VCCS Procurement Scorecard |
Dear Colleges,
Welcome to the August 2026 edition of the VCCS Procurement Scorecard.
Congratulations on an amazing start to Fiscal Year 2027!
Not only did you improve or achieve high compliance marks in all four metrics this month, we also demonstrated our commitment to excellence through our final PMR Final Report!
Wonderful news! – On July 29, 2026, we received our final PMR report, and we earned the highest possible rating of “Satisfactory”!
This incredible achievement belongs to all of you. Your hard work, willingness to change, and deep perseverance made this possible. It is a perfect example of what we can do when we work as one team. In the report, the Department of General Services, Division of Purchases and Supply noted, “… these achievements underscore a culture of accountability, innovation, and service excellence in procurement.”
Please share this news widely and take some time to celebrate this win!
As a reminder, this successful PMR is just the first step on our journey to earning Procurement Level 2 Delegated Authority. Let’s keep this momentum going! Maintaining our high compliance standards will help us secure our next two major milestones:
- Milestone 1 (Achieved): Pass the PMR.
- Milestone 2 (Next Up): Approval of our Application for Unlimited Delegated Authority.
- Milestone 3 (Ultimate Goal): Execute a Memorandum of Understanding for Full Procurement Level 2 Delegated Authority.
Thank you again for your excellence and teamwork as we continue our journey to meet our ultimate goal!
The results for this month’s edition of our Scorecard are detailed below for the following areas that require our collective efforts to meet the Commonwealth of Virginia’s standards:
- Confirming Orders
- PCard Non-Compliance
- SWaM Performance
- eVA Dashboard Certification
VCCS Procurement Scorecard:
- Confirming Orders for July: 7.27%; Goal is 5% or less
- PCard Compliance as of June: 18.09%; Goal is 15% or less
- SWaM Performance (Fiscal Year to Date 2026): 38.82%; Goal is 42% or more
- Dashboard as of June: 1 (goal met!)
Resource links (Please note: If you need access to the following resources, please reach out to your VP of Finance and request access):
VCCS Procurement Scorecard Report-outs:
- Confirming Orders Non-Compliance:
Current: 7.27%; Goal is 5% or less
July was a great month for our Confirming Order percentage, coming in at 7.27%.
Did you know? Per APSPM 14.9a: Confirming Orders must be placed in eVA within five business days after directing the contractor to proceed.
Below are the Gold, Silver, and Bronze awards for Colleges who have achieved great results in minimizing their use of Confirming Orders over the most recent three-month period (May’26 – July’26).
Please note: New this fiscal year, we are now including SSC’s agency performance for consideration for our awards.
SHOUT OUT to the list of Gold recipients!
Three Month Confirming Order Running Average:
Achieving Gold (<= 5% – listed numerically):
SSC 0.00%
MGCC 2.64%
BRCC 2.97%
NVCC 3.19%
LR 3.62%
VWCC 3.65%
Achieving Silver (<= 10% – listed alphabetically):
GCC
NRCC
PDCCC
P&HCC
SO
SSVCC
SWVCC
Achieving Bronze (<=15% – listed alphabetically):
BCC
CVCC
MECC
RCC
VPCC
WCC
- PCard Non-Compliance:
Current: 18.09%; Goal is 15% or less
We made tremendous progress in June on our PCard non-compliance findings, coming in at 18.09%. To showcase your diligence to become procurement compliant in the PCard-space, the following graph shows that you have cut your non-compliance findings in half year-over-year for each of the last three fiscal fourth quarters – Way to go!
Our key challenge areas continue to be:
- ‘No Evidence of a Single Quote’ – 54% non-compliance findings
- ‘Non-SWaM purchase without evidence of SWaM search or justification’ – 21% non-compliance findings
Please find the Gold, Silver, and Bronze medals below, which are based on a running three-month average of each college’s non-compliance findings ratio.
Achieving Gold (<= 5% – listed numerically):
SWVCC 0.00%
WCC 2.06%
TCC 2.99%
DCC 3.33%
LRCC 3.39%
PHCC 4.92%
Achieving Silver (<= 10% – listed alphabetically):
JSRCC
NRCC
SSVCC
VWCC
Achieving Bronze (<=15%):
RCC
- SWaM Performance:
Current: 38.82%; Goal is 42% or more
Our final FY26 SWaM performance is 38.82%. While we did not meet our 42% goal for the year, we did finish with a strong monthly performance of 49.13%. We are now moving into FY27 with a new strategy, increased focus, and an even greater motivation to light our path back to 42%!
SHOUT OUT to the following nine subagencies for achieving a personal YTD SWaM performance of 42% or above:
BCC, BRCC, CVCC, JRSCC, LR, MGCC, PDCCC, VWCC, and WCC.
Please note:
- Commonwealth agencies are measured on a Fiscal Year basis (July 1 – June 30).
- Reporting is done with a one-month lag.
- This *number, as well as your respective College SWaM percentage, is reflective of all adjustments and/or subcontractor spend entered into the Expenditure Dashboard for the Fiscal Year.
- eVA Dashboard Certification:
Current: 1 = Compliant; Goal: 1
Thank you to all the Certifiers across the system for consistently completing certifications by the deadline!
Please contact the SSC Customer Engagement team at 877-340-5577 or help@ssc.vccs.edu if you have any questions or need additional assistance.
