Avature Onboarding: I-9 Forms and E-Verify Integration Updates

After collaborating with College HR representatives, we have partnered with Avature Onboarding to implement significant updates to the I-9 forms, E-Verify integration, and related workflows. These changes are crucial for improving data accuracy, streamlining processes, and enhancing compliance. They include adding conditional fields, removing duplicates, enabling better integration with E-Verify, and implementing efficient workflow management. These improvements aim to provide a user-friendly interface, secure error handling, and targeted visibility, ultimately enhancing the overall user experience and ensuring regulatory compliance.

The following information outlines updates and changes to the I-9 employee and employer forms, E-Verify integration, and related workflows to improve data entry, verification processes, and compliance. Expect to see these changes implemented by July 18, 2025.

Employee (Section 1) Form Enhancements:

• Added single-option questions for work authorization documents with conditional fields for USCIS A-Number, Form I-94, and foreign passport details. Based on the employee’s answer, the corresponding field will display for inputting the necessary information.

• Removed duplicate expiration date fields in Section 1.
• Set the date field to default to the current date.
• The employee email address field can be left blank without generating an error.

Employer (Section 2) Form Enhancements:

• Conditional display logic has been implemented for document verification fields in Employer Section 2, ensuring that fields are shown only when relevant options are selected.

• Removed duplicate employer information fields, including Title, Last Name, First Name, Business or Organization Name, and Address.
• The address input is now a single-select field that obtains Employer address information from the agency dataset.

E-Verify Form Enhancements:

• Modified “Closure Reason” field visibility based on previous selections.

• Fields that do not require user input have been set to non-editable.
  

Reverification and Rehire (Section 3/Supplement B) Updates:

• Added conditions and options related to reverification processes

• Added a checkbox under Section 3/Supplement B for alternative document examination procedures

• Implemented notifications for document expiration with task creation and email alerts for Section 3/Supplement B

In summary, enhancing the intelligence of forms and workflows has improved the efficiency and clarity of employment eligibility verification processes conducted through Avature and

E-Verify for the new hire and College HR. We hope that users will find these enhancements intuitive and user-friendly, making their experience smoother and more efficient.

If you have any questions, need further clarification, or would like additional guidance regarding these updates and enhancements, please don’t hesitate to reach out to your Shared Services Hire to Retire Technician.

Whether you’re unsure about a particular process, need help navigating the new workflows, or simply want more information, your technician is your go-to resource. We’re here to support you every step of the way!