| To | Management Council Members, VPs of Finance, and All eVA End Users |
| From | Shared Services Center |
| Area | Procurement |
| Reason | Final Reminder – Procurement Fiscal Year-End Processing 2026 |
| Date | June 22, 2026 |
Dear Colleges:
eVA integration will be suspended at 5 p.m. today. To ensure successful integration, the SSC Procurement team will stop approving requisitions at 3 p.m. Any requisitions not fully approved by 3 p.m. today will be rolled into Fiscal Year 2027 (FY27).
Please review the table below to assist in preparing your fiscal year-end procurements:
|
|
Purchasing Threshold |
Procurement Method |
eVA Requisition Deadline for Goods / Services |
|
1 |
Over $100,000 |
Requests for Proposals (RFP) Solicitations |
No Fiscal Deadline |
|
2 |
Over $100,000 |
Invitation for bid (IFB) Solicitations |
March 13, 2026 |
|
3 |
$10,000 to $100,000 |
Unsealed Solicitations (aka Quick Quote) |
May 8, 2026 |
|
4 |
Over $50,000 |
Items requiring DPS approval — Includes Non-IT, Non-Construction Sole Source, Cooperative and Goods Solicitations over $100,000. |
May 8, 2026 |
|
5 |
More than $10,000 |
Items NOT requiring a solicitation or DPS approval |
Integration Shutdown Date June 22, 2026, 5 p.m. |
|
6 |
Less than $10,000 |
|
Integration Shutdown Date June 22, 2026, 5 p.m. |
Notes:
|
1 |
If your college has identified earlier deadline dates, please follow that guidance. |
|
2 |
The SSC will continue processing requisitions until the integration shutdown, after which any incomplete requisitions will be transitioned to Fiscal Year 2027 (FY27). |
|
3 |
Fiscal Services will issue a separate deadline memo in the coming weeks. These deadlines relate only to procurements. |
You may contact the SSC Customer Engagement Team at 877-340-5577 or help@ssc.vccs.edu if you have any questions.
