| To | Management Council, Chief Human Resource Officers, and Agency TLAM Contacts |
| From | Shared Services Center |
| Area | Time, Labor, and Absence Management (TLAM) |
| Reason | Leave Liability Report – Quarterly Review |
| Date | October 3, 2025 |
The Leave Liability Report for Q1 of FY26, using the 09/24 EN1 Calendar Group, has been posted to your agency’s college folder on the VCCS SharePoint site.
Reviewing this report quarterly will aid in identifying irregularities in employee benefit service dates within HCM. Inaccurate Benefits Service dates will result in incorrect accrual rates. Please coordinate with your SSC Hire to Retire Specialist if any VCCS HCM data changes are needed, more specifically anything related to EMPL class, service dates, position data, and/or funding data.
If reviewing the financial calculations as well, please remember that the report calculations now adhere to GASB-101 standards and incorporate a 5-year average of leave usage. For your convenience, we have attached a copy of the column definitions and calculations.
Agencies may use the VX_AM_TAKES_NOT_PROCESSED query to identify any absence requests that have not been processed. Guidance can be found in the Leave Liability Report Instructions document but please remember, the examples provided reference the 6/24 EN1, so ensure you are using the correct Entitlement Calendar for the quarter you are reviewing (9/24, 12/24, 3/24, 6/24).
Agencies may also request a Leave Liability Query from SSC TLAM at any time to validate employees’ absence balances and make any necessary corrections in HCM before the next quarter.
Please distribute this information to all appropriate parties.
If you have any questions, please contact the SSC TLAM team at SSCHRO_HRMS@ssc.vccs.edu.
