| Date: | July 2, 2025 |
| Subject: | New Procure-to-Pay Training Modules |
| Attention: | SSC Management Council Members; Executive Council; VPs of Finance; Business Managers; All eVA End Users |
Dear Colleges,
We are excited to present five new Procure-to-Pay training modules, published in the Content Library. Please, access the Content Library using your myVCCS/myCollege login credentials. (These are the same credentials used to access your VCCS Gmail account or My Applications, where HR applications are located, and it ends with “@email.vccs.edu”.)
How and When to Create a Vendor To Be Determined Requisition
Explains the concept of ‘Vendor to be Determined’, reviews when and why the option is available for use.
Understanding Our Exemptions to Competition and VCCS Waivers
A review of the Commonwealth exemptions to competition, our VCCS waivers and helpful hints on how to complete related purchases.
Provides a definition, overview, and guidance for the proper use of a confirming order.
Small Purchase Charge Card Overview
Provides an overview of the small purchase charge card as a payment tool, including procurement compliance responsibilities and links to department of accounting responsibilities.
Reviews the Commonwealth’s definition of an emergency and provides process guidance, including eVA tips for classification.
The Shared Services Center (SSC) has been developing updated training and documentation content to improve our “Procure-to-Pay” process. This work is needed to meet Department of General Services guidelines and help prepare the VCCS for requesting Level 2 Procurement Delegated Authority. The development of the Content Library supports our Level 2 initiative, and we would like to thank all the college volunteers for their input and collaboration! This is an ongoing effort, and we will continue to add new content as it is developed.
If you are unable to find the information you need, please send an email to help@ssc.vccs.edu to let us know what you are looking for so we can provide links to existing content or let you know if the content is under development. If the information you are looking for is not scheduled for development, we can add it to our list of content to be reviewed for creation.
