| To | SSC Management Council Members; VPs of Finance; Business Managers; All eVA End Users; CFAC; PCard Cardholders, PCard Approvers and PCard Administrators |
| From | Shared Services Center |
| Date | November 5, 2026 |
| Subject | L2 Communication – VCCS Procurement Scorecard |
Dear Colleges,
Welcome to the November 2026 edition of the VCCS Procurement Scorecard.
Congratulations! You did it!
Congratulations on achieving our PCard compliance goal for September, bringing non-compliance down below 15%. This success reflects your hard work over the last two years to navigate procurement rules and consistently put them into practice.
We also experienced another first this month with the highest number of Colleges receiving an award for their low Confirming Order percentage in October – great job!
The results for this month’s edition of our Scorecard are detailed below for the following areas that require our collective efforts to meet the Commonwealth of Virginia’s standards:
- Confirming Orders
- PCard Non-Compliance
- SWaM Performance
- eVA Dashboard Certification
VCCS Procurement Scorecard:
1. Confirming Orders for October: 6.70%; Goal is 5% or less
2. PCard Compliance as of September: 14.47%; Goal is 15% or less
3. SWaM Performance (Fiscal Year to Date 2027): 49.02%; Goal is 42% or more
4. Dashboard as of September: 1 (goal met!)
Resource links (Please note: If you need access to the following resources, please reach out to your VP of Finance and request access):
VCCS Procurement Scorecard Report-outs:
(1) Confirming Orders Non-Compliance:
Current: 6.70%; Goal is 5% or less
Congratulations on another great month keeping our Confirming Order percentage low! Great job!
Did you know? Per APSPM 14.9a: Confirming Orders must be placed in eVA within five business days after directing the contractor to proceed.
Below are the Gold, Silver, and Bronze awards for Colleges who have achieved great results in minimizing use of Confirming Orders over the most recent three-month period (August ’26 – October ’26).
SHOUT OUT to the list of Gold recipients!
Achieving Gold (<= 5% – listed by numerical order:)
SSC 0.00%
SSVCC 2.00%
NVCC 2.18%
BRCC 2.88%
LR 3.01%
MGCC 3.19%
NRCC 3.30%
VWCC 3.41%
GCC 4.25%
SO 4.91%
PDCCC 4.98%
Achieving Silver (<= 10% – listed alphabetically:)
CVCC
MECC
PHCC
PVCC
SWVCC
WCC
Achieving Bronze (<=15% – listed alphabetically:)
BCC
ESCC
RCC
TCC
VHCC
VPCC
(2) PCard Non-Compliance:
Current: 14.47%; Goal is 15% or less
Congratulations!
You have met the compliance goal for PCard Compliance coming in at 14.47% non-compliance findings in September. Thank you for all your hard work in reaching this achievement!
The graph below provides a fantastic visual of all your hard work to become compliant while making purchases on your PCards.
Our primary non-compliance findings in September were:
- ‘Non-SWaM purchase without evidence of SWaM search or justification’: 58% of all procurement non-compliance findings.
- ‘No Evidence of a Single Quote’: 27% of all procurement non-compliance findings.
Please find the gold, silver, and bronze medals below, which are based on a running three-month average of each college’s non-compliance findings ratio.
Achieving Gold (<= 5% – listed numerically:)
SSC 0.00%
LR 1.33%
NVCC 2.15%
SWVCC 2.50%
TCC 2.56%
NRCC 2.78%
CVCC 3.26%
Achieving Silver (<= 10% – listed alphabetically:)
BRCC
MECC
Achieving Bronze (<=15%:)
MGCC
(3) SWaM Performance:
Current: 49.02%; Goal is 42% or more
A stellar performance in the month of September helped us sustain our Year-to-Date SWaM performance coming in at 49.02%! Let’s keep up the momentum in the months to come as we continue to implement new strategies.
SHOUT OUT to the following 13 subagencies for achieving a YTD SWaM performance of 42% or above:
BCC, BRCC, JRSCC, LR, MGCC, NRCC, NVCC, PDCCC, SSVCC, VHCC, VPCC, VWCC, and WCC.
Please note:
- Commonwealth agencies are measured on a Fiscal Year basis (July 1 – June 30).
- Reporting is done with a one-month lag.
- This *number, as well as your respective College SWaM percentage, is reflective of all adjustments and/or subcontractor spend entered into the Expenditure Dashboard for the Fiscal Year.
(4) eVA Dashboard Certification:
Current: 1 = Compliant; Goal: 1
Thank you to all the Certifiers across the system for consistently completing certifications by the deadline!
Please contact the SSC Customer Engagement team at 877-340-5577 or help@ssc.vccs.edu if you have any questions or need additional assistance.
