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October L2 Communication – VCCS Procurement Scorecard

To SSC Management Council Members; VPs of Finance; Business Managers; All eVA End Users; CFAC; PCard Cardholders, PCard Approvers and PCard Administrators
From Shared Services Center
Date October 5, 2026
Subject October L2 Communication – VCCS Procurement Scorecard

Dear Colleges,

Welcome to the October 2026 edition of the VCCS Procurement Scorecard. 

Congratulations on another banner month achieving an all-time record low for Confirming Orders of 6.99% and PCard non-compliances of 16.28% – we are fast approaching our goals in both categories!    

The results for this month’s edition of our Scorecard are detailed below for the following areas that require our collective efforts to meet the Commonwealth of Virginia’s standards:

  • Confirming Orders
  • PCard Non-Compliance
  • SWaM Performance
  • eVA Dashboard Certification

VCCS Procurement Scorecard:

  • Confirming Orders for September: 6.99%; Goal is 5% or less
  • PCard Compliance as of August: 16.28%; Goal is 15% or less
  • SWaM Performance (Fiscal Year to Date 2027): 48.82%; Goal is 42% or more
  • Dashboard as of August: 1 (goal met!)

Resource links (Please note: If you need access to the following resources, please reach out to your VP of Finance and request access):

*Procurement Dashboard

Procurement Dashboard Job Aid

VCCS Procurement Scorecard Report-outs:  

  • Confirming Orders Non-Compliance:

Current: 6.99%; Goal is 5% or less

We hit our all-time lowest Confirming Order percentage since tracking began coming in at 6.99% in September. Your collective effort to reduce Confirming Orders continues drive in the right direction – great job!

Did you know? Per APSPM 14.9a: Confirming Orders must be entered into eVA within five business days of directing the contractor to proceed.

Below are the Gold, Silver, and Bronze awards for Colleges who have achieved great results in minimizing use of Confirming Orders over the most recent three-month period (July’26 – September’26).

 

Please note: New this fiscal year, we are now including the SSC’s performance for consideration for our awards. 

SHOUT OUT to the list of Gold recipients!

Three Month Confirming Order Running Average:

 

Achieving Gold (<= 5% – listed by numerical order:)

SSC                                       0.00%

BRCC                                    2.18%

SSVCC                                  2.26%

NVCC                                    2.44%

MGCC                                  2.66%

LRCC                                     2.71%

VWCC                                   3.61%

SWVCC                                 4.29%

NRCC                                    4.49%

GCC                                      4.65%

SO                                         4.74%

Achieving Silver (<= 10% – listed alphabetically:)

CVCC

MECC

PDCCC

PHCC

PVCC

RCC

WCC

Achieving Bronze (<=15% – listed alphabetically:)

BCC

ESCC

TCC

VPCC

  • PCard Non-Compliance:

Current: 16.28%; Goal is 15% or less

We achieved another record low in August, recording 16.28% PCard non-compliance findings – great work, team! 

Our primary non-compliance findings in August were:

  • ‘Non-SWaM purchase without evidence of SWaM search or justification’ – 50% of all procurement non-compliance findings.
  • ‘No Evidence of a Single Quote’ – 28% of all procurement non-compliance findings.

Please find the Gold, Silver, and Bronze medals below, which are based on a running three-month average of each College’s non-compliance findings ratio.

Achieving Gold (<= 5% – listed by numerical order:)

BRCC                           0.00%

SWVCC                        0.00%

TCC                              2.08%

NVCC                           2.44%

Achieving Silver (<= 10% – listed alphabetically:)

DCC

LRCC

NRCC

RCC

Achieving Bronze (<=15% – Listed alphabetically:)

JSRCC

MECC

  • SWaM Performance:

     

Current: 48.82%; Goal is 42% or more

We began FY27 with a strong SWaM performance in July; however, we experienced a bit of a dip in August moving our year-to-date average down to 48.82%. To help us regain sustainable focus on SWaM, we successfully launched our new quarterly, regional collaboration calls in September. We had great discussions in these sessions and have already identified some promising opportunities – thank you to all who joined us!    

SHOUT OUT to the following 13 subagencies for achieving a personal YTD SWaM performance of 42% or above:

BCC, BRCC, JRSCC, LRCC, MGCC, NRCC, NVCC, PVCC, SSVCC, VHCC, VPCC, VWCC, and WCC

Please note: Commonwealth agencies are measured on a Fiscal Year basis (July 1 – June 30). Reporting is done with a one-month lag. This *number, as well as your respective College SWaM percentage, is reflective of all adjustments and/or subcontractor spend entered into the Expenditure Dashboard for the Fiscal Year.

  • eVA Dashboard Certification:

Current: 1 = Compliant; Goal: 1

Thank you to all the Certifiers across the system for consistently completing certifications by the deadline! 

Please contact the SSC Customer Engagement team at 877-340-5577 or help@ssc.vccs.edu if you have any questions or need additional assistance.

VCCS SWaM FY27 YTD AUG

Confirming Order Percentage by College September 2026

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