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Procure-to-Pay PMR/L2: Business Rule and Manual Publication |
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Date: February 6, 2025 Subject: Business Rule and Manual Publication Attention: SSC Management Council Members; VPs of Finance; Business Managers; All eVA End Users |
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Dear Colleges, We are pleased to share newly published Procure-to-Pay business rules and publication of the updated Small Purchase Charge Card (SPCC) Manual, developed in support of our Level 2 initiative. You can click on the links in the sections below to access each business rule and the manual, or you can find all the published Procure-to-Pay content by visiting the Content Library and entering your myVCCS or my(College) login credentials. Please take some time to visit the Content Library and become familiar with the growing list of resources. Contact SSC Customer Engagement at 877-340-5577 or help@ssc.vccs.edu if you have any questions. |
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The following business rules have been published. Confirming Orders is a new business rule that provides a definition for confirming orders and identifies allowable instances of Confirming Orders (previously only allowed for Emergencies). Unsealed Bidding (Invitation for Bid – IFB) replaces Unsealed Bid and has been updated to provide clarification and call out the option to have multi-year unsealed bid contracts. Single Quotation is a previously published business rule that has been republished with formatting changes. Three Way Match is a previously published business rule that has been updated to provide additional guidance and information. VCCS Approved Waivers is a new business rule that answers the distinct VCCS need for approved modification of the standard rules for competition in the VPPA and APSPM. When specific factors prevent the VCCS from strictly adhering to the competition requirements set by the Commonwealth’s procurement law, the VCCS has requested waivers. The new business rule details the three waivers that currently filed with and approved by the Division of Purchases and Supplies (DPS). |
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The Small Purchase Charge Card (SPCC) manual has been updated and republished. VCCS SPCC Manual The SPCC Policies and Procedures manual provides a detailed description of the SPCC program and outlines the rules and regulations of SPCC purchasing. The newly published version includes,
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