| Date | September 15, 2025 |
| Subject | New Procure-to-Pay Training Modules |
| Attention | SSC Management Council Members; Executive Council; VPs of Finance; Business Managers; All eVA End Users |
Dear Colleges,
We are excited to present four new Procure-to-Pay training modules, published in the Content Library. Please, access the Content Library using your myVCCS/myCollege login credentials. These are the same credentials used to access your VCCS Gmail account or My Applications, where HR applications are located, and it ends with “@email.vccs.edu”.
Food! How to Buy Food from Business Meals to Culinary Arts
Provides an overview and guidance for each type of food purchase, including requisition requirements.
Reviews the Commonwealth’s definition and overview of a Sole Source, general guidance, roles and responsibilities, and provides eVA tips for classification.
How to Add a Vendor (Vendor Registration)
Provides an overview of the preferred method of vendor registration, guidance to offer vendors, and an alternative process.
A step-by-step guide demonstrating how to complete a change order in eVA.
The Shared Services Center (SSC) has been developing updated training and documentation content to improve our Procure-to-Pay process. This work is needed to meet Department of General Services guidelines and help prepare the VCCS for requesting Level 2 Procurement Delegated Authority. The development of the Content Library supports our Level 2 initiative, and we would like to thank all the college volunteers for their input and collaboration! This is an ongoing effort, and we will continue to add new content as it is developed.
If you are unable to find the information you need, please send an email to help@ssc.vccs.edu to let us know what you are looking for so we can provide links to existing content or let you know if the content is under development. If the information you are looking for is not scheduled for development, we can add it to our list of content to be reviewed for creation.
