| To | Management Council Members, VPs of Finance, and All eVA End Users |
| From | Shared Services Center |
| Area | Procurement |
| Reason | Reminder – Procurement Fiscal Year End Processing 2026 |
| Date | February 2, 2026 |
Dear Colleges:
The time to begin preparing for Fiscal Year End 2026 has arrived!
To help ensure that you can complete your procurements needed for this fiscal year and to comply with the Commonwealth’s mandated procurement requirements, we use deadlines based on the procurement method.
Please note: Our projected dates are a ‘guesstimate’ by the procurement team as Fiscal has advised us that estimated dates are not yet available.
Looking ahead to fiscal year 2027, the SSC Procurement team strongly encourages that you begin entering your known FY26 requisitions, especially annual Blanket Orders, on June 1, 2026. It is recommended that you do NOT enter Punch Out Orders during this time as they are subject to pricing changes.
Please review the table below to assist in preparing your fiscal year-end procurements.
Procurement Fiscal Year Ending Processing 2026:
|
|
Purchasing Threshold |
Procurement Method |
eVA Requisition Deadline for Goods / Services |
|
1 |
Over $100,000 |
Requests for Proposals (RFP) Solicitations |
No Fiscal Deadline |
|
2 |
Over $100,000 |
Invitation for bid (IFB) Solicitations |
March 13, 2026 |
|
3 |
$10,000 to $100,000 |
Unsealed Solicitations (aka Quick Quote) |
May 8, 2026 |
|
4 |
Over $50,000 |
Items requiring DPS approval — Includes Non-IT, Non-Construction Sole Source, Cooperative and Goods Solicitations over $100,000. |
Pending DPS (Projected Date: April 10, 2026) |
|
5 |
More than $10,000 |
Items NOT requiring a solicitation or DPS approval |
Integration Shutdown Date (Projected Date: June 22, 2026, at 5 p.m.) |
|
6 |
Less than $10,000 |
|
Integration Shutdown Date (Projected Date: June 22, 2026, at 5 p.m.) |
Important Notes:
- If your college has identified earlier deadline dates, please follow that guidance.
- The SSC will continue processing requisitions until the integration shutdown, after which any incomplete requisitions will be transitioned to FY27.
- Fiscal will issue a separate deadline memo in the coming weeks. These deadlines relate only to procurements.
You may contact the SSC Customer Engagement Team at 877-340-5577 or help@ssc.vccs.edu if you have any questions.
