| To | Management Council Members, VPs of Finance, and All eVA End Users |
| From | Shared Services Center |
| Area | Procurement |
| Reason | Reminder – Procurement Fiscal Year End Processing 2026 |
| Date | February 26, 2026 |
Dear Colleges:
This is a reminder that fiscal year-end 2026 is around the corner. The first critical date that is quickly approaching is the deadline to begin an Invitation for Bid (IFB) on March 13, 2026.
This year again, there’s no deadline for requisitions under $10,000 and those over $10,000 that don’t need solicitations. FY26 requisitions can be submitted until the integration shutdown, with unprocessed ones moving to FY27. Dates are estimated as Fiscal hasn’t confirmed them yet.
Please review the table below to assist in preparing your fiscal year-end procurements:
|
|
Purchasing Threshold |
Procurement Method |
eVA Requisition Deadline for Goods / Services |
|
1 |
Over $100,000 |
Requests for Proposals (RFP) Solicitations |
No Fiscal Deadline |
|
2 |
Over $100,000 |
Invitation for bid (IFB) Solicitations |
March 13, 2026 |
|
3 |
$10,000 to $100,000 |
Unsealed Solicitations (aka Quick Quote) |
May 8, 2026 |
|
4 |
Over $50,000 |
Items requiring DPS approval — Includes Non-IT, Non-Construction Sole Source, Cooperative and Goods Solicitations over $100,000. |
Pending DPS (Projected Date: April 10, 2026) |
|
5 |
More than $10,000 |
Items NOT requiring a solicitation or DPS approval |
Integration Shutdown Date (Projected Date: June 22, 2026) |
|
6 |
Less than $10,000 |
|
Integration Shutdown Date (Projected Date: June 22, 2026) |
Important Notes:
- If your college has identified earlier deadline dates, please follow that guidance.
- The SSC will continue processing requisitions until the integration shutdown, after which any incomplete requisitions will be transitioned to FY27.
- Fiscal will issue a separate deadline memo in the coming weeks. These deadlines relate only to procurements.
You may contact the SSC Customer Engagement Team at 877-340-5577 or help@ssc.vccs.edu if you have any questions
