| To | Management Council Members, VPs of Finance, and All eVA End Users |
| From | Shared Services Center |
| Area | Procurement |
| Reason | Reminder – Procurement Fiscal Year-End Processing 2026 |
| Date | June 1, 2026 |
Dear Colleges:
As we are near the end of fiscal year 2026 (FY26), please be aware of some important updates. The deadline is three weeks away. The Fiscal team has confirmed that the eVA integration will be suspended on Monday, June 22, at 5 p.m. To ensure integration completion on Monday, June 22, the SSC Procurement team will stop approvals at 3 p.m. that day. Any requisitions not fully approved by 3 p.m. on June 22, 2026, will be rolled to Fiscal Year 2027 (FY27).
As with all fiscal year ends, we experience higher volumes of requisitions. To help with the processing speed please consider the following helpful hints:
- Use FY27 in the title when entering FY27 requisitions early.
- Include all required documentation, including contract references when applicable.
- Plan ahead for pre-payment and TPPR approvals, as these are outside SSC and may delay processing if not requested in advance.
- Send expedite requests to help@ssc.vccs.edu.
Please review the table below to assist in preparing your fiscal year-end procurements:
|
|
Purchasing Threshold |
Procurement Method |
eVA Requisition Deadline for Goods / Services |
|
1 |
Over $100,000 |
Requests for Proposals (RFP) Solicitations |
No Fiscal Deadline |
|
2 |
Over $100,000 |
Invitation for bid (IFB) Solicitations |
March 13, 2026 |
|
3 |
$10,000 to $100,000 |
Unsealed Solicitations (aka Quick Quote) |
May 8, 2026 |
|
4 |
Over $50,000 |
Items requiring DPS approval — Includes Non-IT, Non-Construction Sole Source, Cooperative and Goods Solicitations over $100,000. |
May 8, 2026 |
|
5 |
More than $10,000 |
Items NOT requiring a solicitation or DPS approval |
Integration Shutdown Date June 22, 2026, 5 p.m. |
|
6 |
Less than $10,000 |
|
Integration Shutdown Date June 22, 2026, 5 p.m. |
Notes:
|
1 |
If your college has identified earlier deadline dates, please follow that guidance. |
|
2 |
The SSC will continue processing requisitions until the integration shutdown, after which any incomplete requisitions will be transitioned to Fiscal Year 2027 (FY27). |
|
3 |
Fiscal Services will issue a separate deadline memo in the coming weeks. These deadlines relate only to procurements. |
You may contact the SSC Customer Engagement Team at 877-340-5577 or help@ssc.vccs.edu if you have any questions.
