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September L2 Communication – VCCS Procurement Scorecard  

To SSC Management Council Members; VPs of Finance; Business Managers; All eVA End Users; CFAC; PCard Cardholders, PCard Approvers, and PCard Administrators 
From Shared Services Center 
Date September 2, 2026 
Subject September L2 Communication – VCCS Procurement Scorecard  

*Correction: Please note that MGCC achieved Bronze award recognition status (<=15%) for their PCard Non-compliance score for July. Congratulations MGCC and all the award recognition recipients! Thank you to everyone for your work and on-going partnership in achieving our collective goals!

Dear Colleges, 

Welcome to the September 2026 edition of the VCCS Procurement Scorecard.   

We continued our strong start to FY27 with excellent performance across all categories this month!  

We finished within 2% of our goals in both Confirming Orders and PCard non-compliances, and we far exceeded our SWaM goals starting the fiscal year by achieving 59.40% against our goal of 42%! Great work, team!   

The results for this month’s edition of our Scorecard are detailed below for the following areas that require our collective efforts to meet the Commonwealth of Virginia’s standards: 

  • Confirming Orders 
  • PCard Non-Compliance 
  • SWaM Performance 
  • eVA Dashboard Certification   

VCCS Procurement Scorecard:  

  • Confirming Orders for August: 7.70%; Goal is 5% or less 
  • PCard Compliance as of July: 17.05%; Goal is 15% or less 
  • SWaM Performance (Fiscal Year to Date 2027): 59.40%; Goal is 42% or more  
  • Dashboard as of July: 1 (goal met!) 

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Resource links (Please note: If you need access to the following resources, please reach out to your VP of Finance and request access): 

*Procurement Dashboard  

Procurement Dashboard Job Aid 

   

VCCS Procurement Scorecard Report-outs:   

  • Confirming Orders Non-Compliance: 

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Current: 7.70%; Goal is 5% or less 

Building on our strong July performance, we had another great month of minimizing Confirming Orders, coming in at 7.70%. 

Did you know?  Per APSPM 14.9a: Confirming Orders must be placed in eVA within five business days of directing a contractor to proceed. 

Below are the Gold, Silver, and Bronze awards for colleges who have achieved great results in minimizing use of Confirming Orders over the most recent three-month period (June’26 – August’26).  

  

SHOUT OUT to the list of Gold recipients! 

  

Three Month Confirming Order Running Average:  

  

Achieving Gold (<= 5% – listed by numerical order:) 

SSC                                     0.00% 

BRCC                                  2.53% 

NVCC                                  2.91% 

LRCC                                   3.60% 

SSVCC                                 3.64% 

MGCC                                 3.81% 

VWCC                                 4.32% 

Achieving Silver (<= 10% – listed alphabetically:) 

BCC 

GCC 

MECC 

NRCC 

PDCCC 

PHCC 

SO 

SWVCC 

WCC 

Achieving Bronze (<=15% – listed alphabetically:) 

CVCC 

PVCC 

RCC 

VHCC 

VPCC 

  • PCard Non-Compliance:  

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Current: 17.05%; Goal is 15% or less 

We are on a great trajectory with our PCard non-compliances – bringing down our overall non-compliance findings in July to 17.05%.  

Our primary non-compliance findings in July were: 

  • ‘Non-SWaM purchase without evidence of SWaM search or justification’ – 49% of all procurement non-compliance findings.  
  • ‘No Evidence of a Single Quote’ – 34% of all procurement non-compliance findings. 

Please find the Gold, Silver, and Bronze medals below, which are based on a running three-month average of each college’s non-compliance findings ratio. 

   

Achieving Gold (<= 5% – listed by numerical order:) 

SWVCC                              0.00% 

NVCC                                 0.83% 

DCC                                    2.50% 

LRCC                                  3.57% 

Achieving Silver (<= 10% – listed alphabetically:) 

JSRCC 

NRCC 

PHCC 

RCC 

TCC 

Achieving Bronze (<=15% – Listed alphabetically:) 

None

  • SWaM Performance:  

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Current: 59.40%; Goal is 42% or more 

We hit the ground running in July kicking off FY27 with a SWaM performance of 59.4%!  

Let’s keep up the momentum by building sustainable performance through our new quarterly Regional SWaM Collaboration Calls that are scheduled to launch this month.    

SHOUT OUT to the following 13 subagencies for achieving a personal YTD SWaM performance of 42% or above:  

BCC, BRCC, LRCC, MGCC, NRCC, NVCC, PDCCC, PVCC, SSVCC, SWVCC, SO, VHCC, and WCC. 

Please note: 

  • Commonwealth agencies are measured on a Fiscal Year basis (July 1 – June 30). 
  • Reporting is done with a one-month lag.  
  • This *number, as well as your respective college SWaM percentage, is reflective of all adjustments and/or subcontractor spend entered in the Expenditure Dashboard for the Fiscal Year. 

  

  • eVA Dashboard Certification: 

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Current: 1 = Compliant; Goal: 1 

  

Thank you to all the Certifiers across the system for consistently completing certifications by the deadline!   

  

Please contact the SSC Customer Engagement team at 877-340-5577 or help@ssc.vccs.edu if you have any questions or need additional assistance. 

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