Procurement Fiscal Year Ending 2021 Update

To: Management Council Members, VPs of Finance, and all eVA end users

From: Shared Services Center

Area: Procurement

Reason: Procurement Fiscal Year Ending 2021 Update

Date: March 5, 2021

Fiscal year-end 2021 is fast approaching. Although the attached procurement year-end memo was communicated a few days ago, we would like to provide an update. If you are involved in year-end procurements, please take the time to review the detailed memo attached.

Please note:

· Procurement deadlines are not the same as Accounts Payable (AP) deadlines
(please look for AP deadlines in a separate communication)

· The first fiscal year-end procurement deadline is March 5, 2021 (Sealed Invitation for bid (IFB) solicitations)

· We do not yet have eVA shutdown dates or cutoff dates for Sole Source approvals that go through the Division of Purchasing and Supply (DPS)

· We anticipate the eVA shutdown date to be around June 21, 2021

· We anticipate the Sole Source approval cutoff date to be around April 23, 2021

· Fiscal year 2022 is now open in eVA, so colleges can begin entering purchase requisitions for FY22
(please note, these PRs will not become purchase orders (EP#) until after integration re-opens in July)

Procurement Fiscal Year Ending 2021 Final 030421.pdf

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