Publishing of SSC Procedures as of 1/8/21

To: Management Council Members, VPs of Finance, and Business Managers

From: Shared Services Center

Area: Customer Engagement

Reason: Publishing of SSC Procedures as of 1/8/21

Date: January 8, 2021

The Content Development Program, approved by Executive Council, is one of SSC’s major initiatives and will help to establish and formalize standard procedures for each service line. Standard procedures are a resource that will strengthen consistency and compliance. We are excited to continue publishing documents on the SSC website as they are approved by the respective governance council. To access the documents, click the Procedures tab and enter your VCCS login credentials. To ensure the procedures are easy to locate, we’ve categorized them by service line as well as listing the Procedure name and number, if applicable. Please take some time to visit the Policies and Procedures page and become familiar with the growing list of resources.

The following Shared Services Center (SSC) procedures have been published:

Payroll

Pay Action – Interface

  • To interface, review, calculate, and disburse employee(s) payable hours (regular, overtime, and special pay) and payment amounts as maintained by the Institution. This is accomplished via the HRMS interface or upload template into the CIPPS payroll system to allow for payment to the employee(s).

Interface Error/Matching Values Investigation

  • Instructions for research/investigation of Error/Matching Values that occur during the Payroll Pay Action – Interface Procedure.

After initial publication, the procedures will be reviewed and republished annually to ensure they are up-to-date. More frequent updates will also be made when changes are required.

Please share this resource with appropriate personnel on your campus. If you have any questions related to Content Development, please reach out to the Shared Services Customer Engagement Team at 877-340-5577 or help.