| To | SSC Management Council Members; VPs of Finance; Business Managers; All eVA End Users; CFAC; PCard Cardholders, PCard Approvers, and PCard Administrators |
| From | Shared Services Center |
| Date | June 8, 2026 |
| Subject | L2 Communication – VCCS Procurement Scorecard |
Dear Colleges,
Welcome to the June 2026 edition of the VCCS Procurement Scorecard.
Congratulations on your tremendous improvement with PCard compliance this month! Our target metric is already within reach just a few months after wrapping up our training – great work everyone! In other news, while we did see a slight increase in our Confirming Orders percentage, SWaM is headed back in the right direction.
The results for this month’s edition of our Scorecard are detailed below for the following areas that require our collective efforts to meet the Commonwealth of Virginia’s standards:
1. Confirming Orders
2. PCard Non-Compliance
3. SWaM Performance
4. eVA Dashboard Certification
VCCS Procurement Scorecard:
1. Confirming Orders for May: 9.66%; Goal is 5% or less
2. PCard Compliance as of April: 19%; Goal is 15% or less
3. SWaM Performance (Fiscal Year to Date 2026): 38.36%; Goal is 42% or more
4. Dashboard as of April: 1 (goal met!)
Resource links (Please note: If you need access to the following resources, please reach out to your VP of Finance and request access):
VCCS Procurement Scorecard Report-outs:
(1) Confirming Orders Non-Compliance:
Current: 9.66; Goal is 5% or less
Below are the Gold, Silver, and Bronze awards for Colleges who have achieved great results in minimizing use of Confirming Orders over the most recent three-month period (March ’26 – May ’26). SHOUT OUT to the ever-consistent list of Gold recipients!
Three Month Confirming Order Running Average:
Achieving Gold (<= 5%):
MGCC 1.67%
LR 2.00%
VWCC 2.21%
NVCC 2.88%
BRCC 3.86%
NRCC 4.10%
Achieving Silver (<= 10% – listed alphabetically):
CVCC
GCC
PDCCC
PHCC
RCC
SSVCC
WCC
Achieving Bronze (<= 15% – listed alphabetically):
BCC
JSRCC
MECC
VHCC
VPCC
(2) PCard Non-Compliance:
Current: 19.00%; Goal is 15% or less
Congratulations! You brought your PCard non-compliance findings down significantly from 30% in March to 19% in April – great job!
In April, our primary non-compliances were as follows:
1. ‘No Evidence of a Single Quote’ was 50% of all non-compliance findings
2. ‘Non-SWaM purchase without evidence of SWaM search or justification’ was 25% of all non-compliance findings
Please find the Gold, Silver and Bronze medals below, which are based on a running three month average of each college’s non-compliance findings ratio.
Achieving Gold (<= 5%):
BRCC 0.00%
SWVCC 0.00%
VWCC 0.00%
TCC 1.18%
NVCC 4.71%
Achieving Silver (<= 10%)
None
Achieving Bronze (<=15%)
LR
PHCC
NRCC
(3) SWaM Performance:
Current: 38.36%; Goal is 42%
Good work on reversing the downward trend in April and improving from 37.87% in March, to *38.36% in April. Please always look for opportunities to choose SWaM certified vendors – every order matters! (Please note that *this number, as well as your respective College SWaM percentage, is reflective of subcontractor spend and adjustments for March.)
SHOUT OUT to the following 10 subagencies for achieving a YTD SWaM performance of 42% or above:
BCC, BRCC, CVCC, JRSCC, LR, MGCC, NRCC, PDCCC, VWCC, and WCC.
(4) eVA Dashboard Certification:
Current: 1 = Compliant; Goal: 1
eVA Dashboard Utilization reports are generated monthly each fiscal year (July – June). Per the APSPM 14.12, self-certification of eVA dashboard reports is due by the 15th of every month. As of today, all VCCS subagencies have completed eVA dashboard certifications for the month of April.
THANK YOU to all the Certifiers across the system for consistently completing certifications by the deadline!
Please contact the SSC Customer Engagement team at 877-340-5577, or help@ssc.vccs.edu, if you have any questions or need additional assistance.
