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APSPM PIM 46 Changes – Effective October 1, 2026

To VPs of Finance, and Business Managers
From Shared Services Center (SSC)
Reason APSPM PIM 46 Changes – Effective October 1, 2026
Date October 12 , 2026

We would like to share with you that we received the Procurement Information Memo (PIM 46) from DGS (Department of General Services) last week. The good news is that the changes were primarily administrative. We would like to call your attention to two categories of changes that will impact your teams. 

The following changes took effect on October 1, 2026:

Purchase Order Receiving in eVA

DGS has incorporated the CAPP Manual receiving compliance timeframe requirement into the APSPM as follows:

  • “A receiving report should be completed as soon as possible but must be completed no later than three working days after delivery.“
  • For a refresher on the process, see the SSC Content Library: Receiving Overview. (Note: If prompted to login, use your myVCCS/myCollege login credentials. These are the same credentials used to access your VCCS Gmail account or My Applications, where HR applications are located, and it ends with “@email.vccs.edu.)

Surplus Property (APSPM Chapter 12)

Several changes went into effect for Surplus Property management. We would like to highlight the changes and recommended action items below for your asset management, inventory control, procurement, IT, or facilities teams, as appropriate:

Change

Details

Recommended Action
Richmond is now the only state surplus warehouse All references to the Wytheville location have been removed. The Richmond warehouse is now the location for surplus property transfers and acquisitions. Advise staff and update any references.
Form and contact information updates DGS revised several surplus property forms, email addresses, website links, annex references, and phone numbers. Replace any outdated bookmarks, forms, and contact lists.
Clarification/New guidance for disposal of electronics
  • Electronic devices must be sanitized according to VITA’s SEC514 data removal standard before disposal.
  • New guidance added for recycling, transferring, and disposing of computers and technology equipment.
 Continue to coordinate with IT before disposing of any equipment that may hold Commonwealth data.
Surplus Property Designations must be reviewed Forms and references for Agency Surplus Property Officers and authorized surplus purchasers need to be up to date. Confirm that your current designations are accurate and submit updates whenever staffing changes.
New donation form Release of a new donation form for surplus property Begin using the new form.

Please contact the SSC Customer Engagement Team at 877-340-5577 or help@ssc.vccs.edu if you have any questions. 

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