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L2 Communication – VCCS Procurement Scorecard  

To SSC Management Council Members; VPs of Finance; Business Managers; All eVA End Users; CFAC; PCard Cardholders, PCard Approvers, and PCard Administrators 
From Shared Services Center 
Date May 6, 2026 
Subject L2 Communication – VCCS Procurement Scorecard  

Dear Colleges, 

Welcome to the May 2026 edition of the VCCS Procurement Scorecard.   

While we are doing a remarkable job driving down our Confirming Order percentage and getting our feet under us to drive down our PCard non-compliances, we have lost a bit of ground on our SWaM achievement this fiscal year. Please look for opportunities to select SWaM vendors whenever possible.   

The results for this month’s edition of our Scorecard are detailed below for the following areas that require our collective efforts to meet the Commonwealth of Virginia’s standards: 

1.                  Confirming Orders 

2.                  PCard Non-Compliance 

3.                  SWaM Performance 

4.                  eVA Dashboard Certification 

  

VCCS Procurement Scorecard:  

1.                  Confirming Orders for April: 7.98%; Goal is 5% or less 

2.                  PCard Compliance as of February: 30.00%; Goal is 15% or less 

3.                  SWaM Performance (Fiscal Year to Date 2026): 37.87%; Goal is 42% or more  

4.                  Dashboard as of March: 1 (goal met!) 

 

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Resources (Please note: If you need access to the following resources, please reach out to your VP of Finance and request access): 

Procurement Dashboard  

Procurement Dashboard Job Aid 

   

VCCS Procurement Scorecard Report-outs:   

(1) Confirming Orders Non-Compliance: 

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Current: 7.98%; Goal is 5% or less 

Congratulations! You have achieved another great Confirming Order percentage with this month landing at 7.98%. The chart below shows the results of your hard work to bring down our Confirming Order percentages. It reflects year-over-year results since beginning our journey to bring down our Confirming Order percentages. The chart shows what we can do together! 

 

This chart demonstrates the year over year confirming order percentage reduction beginning with the Average Percentage of 33% in Q1 2023. The chart shows the dramatic drop in the first two years and then the gradual decline in the past year showing our current percentage of 7.98%.

 

Below are the Gold, Silver, and Bronze awards for Colleges who have achieved great results in minimizing use of Confirming Orders over the most recent three-month period (February ’26 – April ’26).  

 

SHOUT OUT to the ever-consistent list of Gold recipients! 

  

Three-Month Confirming Order Running Average:  

  

Achieving Gold (<= 5%) 

LRCC                          1.57% 

VWCC                        2.15% 

NVCC                         2.61% 

BRCC                          2.85% 

PDCCC                       3.74% 

NRCC                         3.91% 

GCC                            4.37% 

MGCC                        4.63% 

SO                              4.67% 
 

Achieving Silver (<= 10% – listed alphabetically) 

CVCC 

PHCC 

SSVCC                         

SWVCC 

WCC 

 

Achieving Bronze (<=15% – listed alphabetically) 

BCC 

MECC 

PVCC 

RCC 

TCC 

VHCC 

VPCC 

 

(2) PCard Non-Compliance:  

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Current: 30.00%; Goal is 15% or less 

  

Nice job on reducing PCard non-compliances from 42% in February to 30% in March. Our top two challenge areas of non-compliance remain the same: 

1.                  No evidence of single quote – 38% non-compliant purchases

2.                  Non-SWaM purchases without justification – 34% non-compliant purchases

Below are Colleges that have earned gold, silver, or bronze medals for the month based on three-month average non-compliance ratios.  

A special shout-out to Blue Ridge CC and Southwest CC for achieving zero non-compliances in March!    

Achieving Gold (<= 5%) 

BRCC                           0.00% 

SWVCC                       0.00% 

TCC                             4.26% 

NVCC                          4.55% 

VWCC                         4.76% 

 

Achieving Silver (<= 10%) 

MGCC                         6.67% 

  

Achieving Bronze (<=15%)

None

  

 (3) SWaM Performance:  

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Current: 37.87%; Goal is 42%  

 

We continued our downward trend with our SWaM performance in March, dropping to *37.87% and as such we are at risk of not achieving our SWaM goals this fiscal year. The chart below offers a quick visual of our performance this fiscal year:

This chart shows the downward trend with our SWaM performance in FY26 demonstrating that while we have been up and down a bit any given month, our year to date performance has moved from 42.82%, or meeting the goal in July 2025, to 37.87% in March 2026, losing about 5% over the course of the fiscal year.

 

As the fiscal year draws closer to an end, please look for opportunities to choose SWaM certified vendors – every order matters! 

Please note that *this number, as well as your respective College SWaM percentage, is reflective of subcontractor spend and adjustments for March. 

SHOUT OUT to the following 10 subagencies for achieving a YTD SWaM performance of 42% or above: BCC, BRCC, CVCC, JRSCC, LRCC, MGCC, NRCC, PDCCC, VWCC, and WCC. 

   

(4) eVA Dashboard Certification: 

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 Current: 1 = Compliant; Goal: 1 

Thank you to all the Certifiers across the system for consistently completing certifications by the deadline!   

  

Please contact the SSC Customer Engagement team at 877-340-5577 or help@ssc.vccs.edu if you have any questions or need additional assistance. 

Confirming Order Percentage by College

SWaM FY26 YYD MAR

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