To: Management Council, Chief Human Resource Officers, and Agency TLAM Contacts
From: SSC TLAM Team
Area: Time, Labor, and Absence Management
Reason: Leave Liability
Date: June 22, 2022
Re: Leave Liability Report preparation
If you have not already logged into the updated SharePoint site, please follow the attached instructions to do so. Once logged in, the links below will work appropriately.
As an annual reminder, the SSC will be publishing the first draft of your agency’s Leave Liability Report to each college folder on SharePoint on Thursday, June 30th. Please note that the TLAM Activities Calendar reflects the report will be published starting at 9 am. Due to finalized calendar processing tasks occurring at the same time, the Leave Liability report will be published by the end of the day.
To produce the most accurate results, please ensure that all absence requests for Leave Year 2021-2022 are submitted and approved by the close of business on Monday, June 27th.
Agencies may use the VX_AM_TAKES_NOT_PROCESSED query to identify any absence requests that have not been processed. Guidance can be found in the document: Leave Liability Report Instructions.
Agencies may also use the VX_HR_LEAVE_LIAB_QRY query to validate employees’ absence balances and make any necessary corrections before running the Leave Liability Report. For additional information, see the document, Producing the Leave Liability Query, located on SharePoint.
Agencies will need to perform the remaining procedures in the year-end reporting process outlined by DOA. Please refer to the Leave Liability Report Instructions for more details.
All documents are housed on SharePoint here: Absence Management-Leave Liability Report
Reminder: The Leave Liability Report is intended to be reviewed and verified for your college’s employees. During a past audit from the APA, it was noted that there are irregularities in employee’s benefit service dates within PMIS and HRMS. We have updated the Leave Liability Report to reflect the corrections noted. Please refer to the Leave Liability Report-Column Definitions for these specific updates. The college must ensure that the employee is on the correct leave plan based on their state service history. Incorrect calculations of the benefits service date will result in wrong accrual rates. Please check your reports carefully and correct any discrepancies.
Please distribute this information to all appropriate parties.
If you have any questions, please contact us at SSCHRO_HRMS@ssc.vccs.edu.
SSC Time, Labor, and Absence Management