Recent Communications – VCCS Shared Services Center

Use the search box to find recent communications by service line, date published, or keyword.
Communication Title	Service Line	Date Published
Updated VCE Ink and Toner Pricing (Version 3)	Procurement	6/26/2025
Time Administration Process Improvement Effective July 2, 2025	TLAM	6/23/2025
2025 Fiscal Year End (FY25) Accounts Payable Processing	Accounts Payable	6/20/2025
2025 Fiscal Year-end (FY25) Accounts Payable Weekly Update Calls	Accounts Payable	6/20/2025
2025 Fiscal Year End (FY25) Accounts Payable Processing	Accounts Payable	6/18/2025
Early Creation of FY26 eVA Orders	Procurement	6/17/2025
2025 Fiscal Year End (FY25) Accounts Payable Processing	Accounts Payable	6/17/2025
2025 Fiscal Year End (FY25) Accounts Payable Processing	Accounts Payable	6/16/2025
Final Reminder: Procurement Fiscal Year End Processing 2025	Procurement	6/16/2025
Guaranteed Date for Expense Reports for FY25	Travel & Expense	6/10/2025
Reminder: Procurement Fiscal Year End Processing 2025	Procurement	6/3/2025
2025 Fiscal Year-end (FY25) Accounts Payable Weekly Update Calls	Accounts Payable	5/22/2025
Reminder: Procurement Fiscal Year End Processing 2025	Procurement	5/16/2025
Updated VCE Ink and Toner Pricing (Version 2)	Procurement	5/08/2025
Workforce and Employment Opportunities Reporting	Applicant Tracking	5/8/2025
Gym wipe purchasing	Procurement	4/16/2025
Time Administration – Action for College Time Administrator	TLAM	4/8/2025
Leave Liability Report – Quarterly Review	Procurement	4/1/2025
Restricted Positions Expiring 4th Quarter	HR Operations	3/31/2025
New Procure-to-Pay Training Modules	Procurement	3/27/2025
Resolved: Avature – Manager User Role Access Issue	HR Operations	3/10/2025
Update: Avature Portal Issue – Manager User Role Access	HR Operations	3/6/2025
eVA Upgrade Status Update	Procurement	3/5/2025
Important Update: Changes to Lincoln Electric Products & Authorized Distributors	Procurement	3/3/2025
eVA Upgrade Status	Procurement	3/3/2025
Reminder: Procurement Fiscal Year End Processing 2025	Procurement	2/28/2025
Contract Updates for Catering and Interpreting Services	Procurement	2/26/2025
eVA Upgrade Scheduled	Procurement	2/25/2025
Urgent: Avature Portal Issue – Manager User Role Access	Hire to Retire, Human Resources	2/25/2025
Emburse Enhancements Project Summary	Travel & Expense	2/24/2025
Important Notice: CDWG Orders & Freight Charges	Procurement	2/20/2025
Update: eVA Upgrade	Procurement	2/19/2025
Reminder: Emergency Purchases Protocol	Procurement	2/18/2025
PCard Compliance Training	Procurement	2/11/2025
eVA Upgrade Scheduled	Procurement	2/6/2025
Emburse Status Page and Issue Notifications	Travel & Expense	2/6/2025
Procurement Fiscal Year Ending Processing 2025	Procurement	2/3/2025
Demo & Training Sessions: New PeopleAdmin Pay Action, Supervisor Update, and Budget Change Tools	Applicant Tracking	1/30/2025
Resolved – Auto-Generated Unapproved Time Notifications	TLAM	1/28/2025
URGENT Auto-Generated Unapproved Time Notification	TLAM	1/27/2025
VX_AM_LEAVE_CARRYOVER Query Issue – Military	TLAM	1/22/2025
Emburse Chrome River is Changing Names to Emburse Enterprises	T&E	1/17/2025
2025 Absence Management Calendars in HCM – Resolved	TLAM	1/15/2025
2025 Absence Management Calendars in HCM	TLAM	1/14/2025
Leave Liability Reporting – Quarterly Review	TLAM	1/9/2025
Commonwealth of Virginia Certificate of Liability Coverage for students performing clinicals as part of their coursework	Procurement	1/8/2025
Reminder: Emergency Purchases Protocol	Procurement	1/6/2025

Use the search box to find recent communications by service line, date published, or keyword.
Communication Title	Service Line	Date Published
eVA Integration has Resumed	Procurement	12/18/2024
eVA Integration Remains Down	Procurement	12/17/2024
Procure-to-Pay Content Library is now available! December 16, 2024	Procurement	12/16/2024
eVA Integration is Down December 16, 2024	Procurement	12/16/2024
Reminder: December 2024 Payroll Confirmation Schedule	HR Operations	12/16/2024
Upcoming Leave Activities – College Action Required	TLAM	12/11/2024
2025 Pay Schedule with Payroll, Hire to Retire, and TLAM Deadline Dates	HR Operations	12/9/2024
Procure-to-Pay Content Library	Procurement	12/9/2024
E-Verify Employer Agent Termination notice	Hire to Retire	12/6/2024
1099 Timeline	Accounts Payable	12/6/2024
PCard Packet Holiday Deadlines	Accounts Payable	12/5/2024
December 2024 Payroll Confirmation Schedule	Payroll	12/3/2024
Approved Payable Time Interface Update Due to Thanksgiving Holiday	TLAM/Payroll	11/25/2024
Minimum Wage Increase Effective Jan 1, 2025	HR Operations	11/19/2024
Approved Payable Time Interface Update Due to Thanksgiving Holiday	HR Operations	11/19/2024
eVA – Resume Transactions	Procurement	11/8/2024
Prompt Pay Process Change – Goods/Services Received Date	Accounts Payable	11/6/2024
Planned eVA Outage	Procurement	11/6/2024
AP Prompt Pay Training Presentation – Date Change	Accounts Payable	11/5/2024
Planned eVA Outage	Procurement	10/31/2024
Resolved – Report Server Issue	TLAM	10/25/2024
Report Server Issue	TLAM	10/24/2024
AP Prompt Pay Training Presentation	Accounts Payable	10/22/2024
Planned eVA Outage	Procurement	10/22/2024
Restricted Positions that are Expiring	Human Resources Operations	10/4/2024
New VCCS IT Hardware Contracts	Procurement	10/3/2024
AP Prompt Pay Training Presentation	Accounts Payable	10/3/2024
Leave Liability Report – Quarterly review	TLAM	10/1/2024
Urgent-PeopleAdmin Updates	ATS	10/1/2024
Reminder: Emergency Purchases Protocol	Procurement	9/27/2024
Publication of Procurement Procedures	Procurement	9/27/2024
Travel and Expense - Approvers Training Opportunities	Travel & Expense	9/6/2024
Travel and Expense – New Users Training Opportunities	Travel & Expense	9/6/2024
Reminder: Emergency Purchases Protocol	Procurement	8/6/2024
Procedure and Business Rule Publication	ALL	7/31/2024
Resolved: Avature Portal Issue – MyTasks Tile	Hire to Retire	7/25/2024
FY25 Business Meals Updated Pre-Approval Waiver and Exception Request Letter	Procurement	7/25/2024
Punchout Catalog Requisition Functionality Change: Training Guides	Procurement	7/25/2024
Avature Portal Issue – My Task Tile	Hire to Retire	7/25/2024
Updated VCE Ink and Toner Pricing	Procurement	7/15/2024
Prior State Service and Benefits Date Entry into HCM	TLAM	7/3/2024
Fiscal Year 2025 is Now Open	Procurement	7/1/2024
Restricted Positions – NEW Quarterly Review	HIre to Retire	7/1/2024
Urgent Update: Accruals for Full-Time Employees	TLAM	7/1/2024
Leave Liability Report Preparation	Procurement	6/17/24
Procurement Fiscal Year-End 2024 and Early Entry of FY25 Requisitions	Procurement	6/17/24
Reminder: Early Start on Fiscal Year 2025 Requisitions	Procurement	6/11/24
Early Start on Fiscal Year 2025 Requisitions	Procurement	6/10/24
Semi-Monthly Annual/Sick Leave Accruals for Terminating Employees	TLAM	6/10/24
Urgent Reminder – Fiscal Year-End 2024 Processing	Procurement	5/31/24
Reminder – Fiscal Year-End 2024 Processing	Procurement	5/24/24
2024 Fiscal Year-end (FY24) Accounts Payable Processing	Accounts Payable	5/23/24
2024 Fiscal Year-end (FY24) Accounts Payable Weekly Update Calls	Accounts Payable	5/23/24
Workforce and Employment Opportunities Reporting	Applicant Tracking, Hire to Retire	5/14/2024
Fiscal Year-End 2024 Processing	Procurement	5/14/2024
eVA Integration Restored	Procurement	5/10/2024
EVA Integration Issue Impacting Processing	Procurement	5/9/2024
Personal Leave Balance Error Message	TLAM	5/7/2024
Procurement Updates	Procurement	5/2/2024
Training Videos Available as Confirmation Testing Continues	Hire to Retire	4/15/2024
Urgent Avature – Confirmation Testing Week	Hire to Retire	4/11/2024
Avature Critical Downtime Period	Hire to Retire	4/4/2024
Leave Liability Report – Quarterly Review	TLAM	4/2/2024
Updated Business Meal Form March 18, 2024	Procurement	3/18/2024
Alert: OGC Closing and Requisition Line Limitation March 18, 2024	Procurement	3/18/2024
eVA Reminder Regarding Travel	Procurement	3/13/2024
Procurement Fiscal Year-End Reminder	Procurement	3/4/2024
Procurement Management Review (PMR) / Level 2 Introduction	Procurement	2/29/2024
Updated HCM User Guides	TLAM	2/21/2024
Leave Carryover and First Accrual Issue for Prior Military Service	TLAM	2/14/2024
Procedure Publication: Purchasing and Contracts	ALL	2/12/2024
Monthly Confirming Order Percentage Report	Procurement	2/5/2024
Reminder: Random Internal Audits of PCard Transactions	Procurement	1/30/2024
New TLAM Queries	TLAM	1/23/2024
Reminder – Procure to Pay Business Rule Changes	Procurement	1/18/2024
UPDATE: Leave Carryover Queries delayed January 18, 2024	TLAM	1/18/2024
RESOLVED – Payable Time currently not updating in HCM	TLAM	1/18/2024
Leave Carryover Queries delayed	TLAM	1/17/2024
Payable Time currently not updating in HCM	TLAM	1/12/2024
Payable Time currently not updating in HRMS	TLAM	1/5/2024
Reminder – Procure to Pay Business Rule Changes	Accounts Payable, Procurement	1/2/2024

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